King
- Nov 27
- 67 min read

Meeting Minutes - Rotary

--------------------------------------------November 27, 2023 ----------------------------------------------------

Attending: Tom, Tay, Eddie

In Robin’s absence, Tom chaired the meeting. Because of a lack of a quorum, no actions were taken at the meeting. Following are items discussed:

Review of minutes for November 13 deferred.

Discussion of carillon options:

· Repair existing device is $2,825

· Replace with new device is $5,238

· Replace with Adagio unit with WiFi programming capability (requiring access to school network) is $6,876.

Because of cost differences, it is recommended that the old unit be repaired. Club to review at next meeting.

Tom reviewed the White Christmas Parade Plan and checklist. All actions have been taken or are in progress.

Tom said that City Tourism Director Janet Hunt had requested dates for Heritage Days for the City’s 2024 Event Calendar. Because an immediate response was requested, Tom recommended a two-day event on August 31 and September 1. The Club will need to confirm that these dates are acceptable.

Next meeting is December 11.

Motion to adjourn by Tay, 2nd by Eddie. Approved.

--------------------------------------------November 13, 2023 ----------------------------------------------------

Attending: Tom, Tay, Wick, Al, Eddie, John

In Robin’s absence, Tom chaired the meeting

Minutes for October 23 e-mailed and approved with correction that we have donated to Augusta Athletics in previous years.

Motion by John to approve donation of $150 to Augusta Athletics, 2nd by Wick. Motion passed.

Tom advised that he had received a letter of appreciation for our donation to Bracken Family Resource Center of $200 for 8 dissection kits approved at the October 23 meeting.

Bylaws revision remains tabled.

Caboose lights were checked by Tom and found to be working. Locks were removed from the cabinets as we no longer have keys.

Tom advised that 11 year old James Moore is raking leaves around the Caboose as part of his court-ordered Community Service.

Tom reported that the District Governor again requested each club donate $1,000 for Rotary Shelter Boxes for humanitarian relief efforts. Tom noted that the club had approved such donation earlier this year.

The animal shelter committee repaired existing doors and will install a new door as a test. $4,000 has been collected to do the project.

Motion by Eddie to approve $200 for Christmas with Cops, 2nd by Al. Motion passed. Tay recommended that the check be personally presented to the Augusta Police Chief.

Tom asked how many members receive the District newsletter. Tay will check on the distribution list to verify that all members receive.

Tom reminded the club that Giving Tuesday for the Rotary Foundation is Nov. 28.

Tom reviewed preparations for the White Christmas Parade on Dec. 9 and provided a spreadsheet of things to be done.

Tom attended the Maysville Club’s 100th anniversary dinner. The Cynthiana Club 100th year will feature a $100/plate dinner.

Next meeting is Nov 27.

Motion to adjourn by Tay, 2nd by John. Approved

--------------------------------------------October 23, 2023 -------------------------------------------------------

Attendees: Robin, Al, Robin, Janet, Chris, Gary, Eddie, Noah, Wick, Tom

Motion to approve prior Meeting Minutes by Tom, 2nd by Al. Motion passed.

Tom bragged about Janet Hunt being surprised with a Community Leadership Award, at the Buffalo Trace Development dinner.

Received a Thank You card from St Vincent DePaul for our donated sodas.

Received a Thank You certificate from the Sheriff's Dept for using the trailer and Dolly setup for their kids event in the City Park.

Robin gave Tom $195, raised with (25) pet pictures during the Turning of the Leaves festival. Pictures emailed to recipients. Donation requested instead of a set price. This money will be used for our Animal Shelter project. Very successful! Thanks Robin and Howard Hanna realty!

Tom gave an update on the shelter project. Team (Al, Wick, Noah, Tom) met at the shelter multiple times. Ordered a custom size dog door, for trial. If we're happy with it, 16 doors will be ordered.. Will bolt to the inside of the kennel and then we will try to get the outside guillotine doors working.

$995.65 raised with total then being 3,995.65 available.

Articles in BC News and Ledger requesting donations have produced $0!

Very close to having enough money. Fundraising over. Tom will provide the remaining, if we're short.

Robin wanted to discuss Bylaws but tabled it, since Tay is not here.

Park weeding event fell apart. Tom did 2 hours a prior day, since he couldn't make event, but no other weeding occurred.

Raking of leaves event will be scheduled next meeting, after more leaves have fallen.

In the Spring, we need to address landscaping, possibly getting quotes.

Robin mentioned Caboose interior light is not working. Tom will investigate.

Bracken County Family Resource Center’s mental health initiative of last meetings request for $475 discussed. Too late for the $475. Tom made a motion to donate $200 for all (8) $25 Dissection Kits. Noah seconded. Motion passed. Robin will inform Samantha of our donation.

Carillion not working discussed. Tay, Noah and Tom worked over the phone with Verdin with no success. Tay delivered it to Verdin.

Tabled to the next meeting, when Tay will be present. $2,852 to repair. $5,238 new unit with 5 year warranty which they are pushing. $6,876 for a networkable different model.

Request from AISD for athletic sponsorship. $150, 300 or 500. Discussed but since we have never given before, we passed.

Request from the Parent Teacher Student Association for $35 to be part of their Birthday calendar. We typically donate to this. Motion by Tom and seconded by Eddie to donate $35. Motion passed.

Tom gave finances, from John, on the Heritage Day event. As previously reported, grilling netted $1176. Allison event netted $835.

Tom asked if anyone looked at our website. No feedback from anyone.

Discussion on Clubs Facebook website. Needs cleaning up, adding our meeting locations, etc . Noah was interested.

MTA by Gary, 2nd by Eddie!

Next meeting is November 13.

PS Stayed after meeting with the Christmas Parade committee. Robin, Tom, Noah, Wick. Unfortunately Allison is tied up at work.

Reviewed Christmas Parade Plan list, Tom handed out.

List attached for Ref. Need to meet soon and get our key player, Allison's input.

--------------------------------------------October 9, 2023 Meeting Cancelled---------------------------------------------------------------------------Sept 25, 2023 ------------------------------------------------------------

Attending: Robin, Tom, Tay, Allison, Wick, Noah, Al, Gary

Minutes for August 28 e-mailed. Motion to approve by Gary, 2nd by Allison. Motion approved.

Robin asked about IRS filing status. Tay explained that both the Club and Foundation are on a calendar year basis, not July-June calendar. So, our 990 filing not due until April.

Robin advised that no insurance for pet photos required for Turning of the Leaves event on Oct 14. Photo session will be from 11-4. Club will put together a fall photo scene with straw bales, pumpkins, squash and corn stalks.

To prepare for the pet photo shoot, members agreed to do a park cleanup on Thursday, October 5 at 10:00 a.m. Bring gardening tools.

Robin advised that the Animal Shelter cage project had received a $650 matching donation. The Animal Shelter Committee will meet on Tuesday at 1:00 pm at the Animal Shelter in Brooksville.

Tom discussed the Bracken County Family Resource Center’s mental health initiative to construct Little Library boxes at a cost of $475 each. Allison will call FRC to obtain further details.

Allison made a motion to budget $400 for sound engineer Steve Strunck for the White Christmas Parade. 2nd by Wick. Motion passed.

Tay advised that the Carillon is not work despite repeated attempts to set the time correctly. Tom, Tay and Noah will check the Carillon on Tuesday at 3:30.

Next meeting is October 9. Motion to adjourn by Gary, 2nd by Allison . Approved.

------------------------------------Sept 11, 2023 ----------------------------------------------------

Attending: Robin, Tom, Tay, John, Allison, Wick, Noah, Al, Gary

Minutes for August 28 reviewed. Motion to approve by Gary, 2nd by John. Motion approved.

John gave an update on Heritage Days results. Burger sales revenue was $1,886 with expenses of $710. Net revenue was $1,176. 60# burgers sold; John recommended using 70# for next one-day event. Soda leftovers donated to St Vincent de Paul for its golf outing.

Allison reported $860 in vendor fees for 30 spaces. Expenses for portalets, music and inflatables not specified.

Robin suggested a committee be formed to manage next year’s event, including coordination with city, sponsors, vendors, events/activities, music, publicity and burger sales as well as determining length of the event.

Discussion about White Christmas Parade. Tom volunteered to chair a committee comprised of volunteer members of Robin, and Allison.

John advised that the Club had received the $1,500 grant for Animal Shelter doors.

Discussion about an owner/pet photo fundraising event at Rotary’s Caboose Park on October 14. Robin will coordinate.

Robin wants the Executive Committee to meet to review changes in the Bylaws.

Robin said that the Rotary Caboose Park needs weeding and urged members to take a few minutes to do so.

Discussion about Rotary International requests for donations for polio, Maui, Morocco, etc.

Next meeting is September 25.

Motion to adjourn by Tom, 2nd by Gary. Approved.

--------------------------------------------August 28, 2023 ----------------------------------------------------

Attending: Robin, Tom, Tay, John, Allison, Wick, Noah, Al, Ed

Minutes for July 24 and August 14 reviewed and approved.

Allison gave an update on Heritage Days events, vendors, logistics, insurance, PR, security, city requirements, etc.

John reviewed burger supplies. We will prepare 60# of burgers. John motion to charge $1 for water and $2 for soft drinks. 2 nd by Tay. Motion approved. Tom is coordinating the trailer work schedule.

Robin advised that the District approved $1,500 grant for Animal Shelter doors. The club will match $1,500. Need to raise another $1,300. Ed donated $100 and Robin donated $45. Robin suggested an owner/pet photo fundraising event. Tom requested volunteers to install the doors. Tom recommended publicizing the Club’s effort on behalf of the Animal Shelter.

NEW: Tom requested a team be formed to address the Animal Shelter Doors project.. The team will address fundraising, publicity and installing the doors. Wick and Al volunteered.

Rotary Ride for Polio in Pikeville on Saturday.

Tom and Robin attended Rotary Leadership training in Lexington last Saturday.

Allison proposed a one-day only Heritage Day on September 2. Motion to approve by Tay, 2 nd by Gary; motion approved.

Next meeting is September 11.

Motion to adjourn by John, 2 nd by Wick. Approved.

--------------------------------------------August 14, 2023 ----------------------------------------------------

Attending: Tom, Tay, John, Robin, Allison, Wick, Gary, Chris, Al

Minutes for July 24 not reviewed.

Augusta Policeman Ken Fuller announced a Back-to-School event on August 20 at the City Park and

requested use of the Rotary trailer to serve beverages. Motion to approve by John, 2 nd by Tom; motion

approved. Tom will set up a Dolly Parton reading booth at the event.

Tom attended Rock-the-Block festival in Brooksville and had 18 new Dolly Parton Imagination Library

signups.

Robin asked about club Bylaws. Tay will review files.

Allison proposed a one-day only Heritage Day on September 2. Motion to approve by Tay, 2 nd by Gary;

motion approved. Heritage Day events include a petting zoo, horse and carriage, frog derby, beauty pageant, and Ky National

Guard. Music to be provided by Steve Free and Ky National Guard.

Motion to adjourn by John, 2 nd by Gary. Approved.

--------------------------------------------July 24, 2023 ----------------------------------------------------

Attending: Tom, Tay, John, Robin, Allison, Wick, Gary, Jenn

Guests: District Governor Jeanne Clark, DG-elect Xandy Stewart

Tay read minutes for July 10. Motion to approve by Gary, 2 nd by Wick. Motion approved.

District Governor Jeanne Clark introduced herself and asked club members Augusta Rotary Club members if we have a “healthy club”. Most responded affirmatively. She then reviewed some membership data: why Rotarians join and why they leave. She then reviewed Rotary’s Four Avenues of Service: Club service, community service, international service and youth service.

John reported that Riverfest sales were $2,931 with expenses of $1,167. Net revenue was $1,764. All agreed that the results were better than expected given the rainout on Saturday afternoon. Motion by John to donate $500 to the Class of 2024 for their assistance during Riverfest. 2 nd by Gary. Motion approved.

Robin advised that the Rotary trailer needs cleaning. Discussion about how best to do so and when. Rotary’s next grilling event is Heritage Days, Sept. 2-4.

Tay advised that the trailer will be used by St. Augustine Church to sell soft drinks during their festival on August 25-27.

Tay announced that the Club’s big fan had been located by Chief Blackmar and returned.

Robin suggested that inventory be updated.

Discussion about membership management and when members should be dropped for non-payment of dues. DG Clark said that the club is billed biannually for member dues, including members who have notpaid dues. Robin will review club bylaws to determine when non-paying members should be dropped.

The club invoice for District dues was received in the amount of $708.82 for six months. Per member rate is about $50 semi-annually.

Per previous meeting minutes, Ky Secretary of State Michael Adams will visit Augusta on August 8. Also from the previous meeting, District Governor Jean Clark will visit the club on July 24.

Next meeting is August 14 at the Corner Cafe.

Motion to adjourn by Gary, 2 nd by Tom. Approved.

--------------------------------------------July 10, 2023 ----------------------------------------------------

Attending: Tom, Tay, John, Al

Tom chaired the meeting in Robin’s absence.

Tay read minutes for June 26. Minutes approved.

Tay announced that he has Echo Hall raffle tickets for sale for a bottle of Old Rip Van Winkle bourbon. $20

per ticket.

Tom announced that he had submitted a District Grant application to pay for 18 new doors for the Bracken County animal shelter. He had offered a new motion via e-mail to increase the Club’s share to $1,500 and received 8 affirmative votes. The entire project is estimated at $4,300. The Club will provide $1,500 and the District Grant, if approved, would be $1,500. The remaining $1,300 will be raised by Tom.

Discussion about whether members who had not paid dues all year should be eligible to vote.

Augusta Riverfest 2023 will be on July 14-16 and the Club will sell Rotary burgers on July 15 and 16. John will arrange for pop and buns. Tom will have 100# of Rotary burgers mixed. We will make Rotary burgers at 9:00 a.m. on Friday, July 14 in the St. Augustine basement.

Tay made a motion to donate $100 to the Art Guild for Art in the Garden. 2nd by John. Motion passed

Tom requested $1,500 in funding for the Dolly Parton account. At the current rate of spending for about 300 subscribers, the Club has sufficient funding for 7.5 years.

Per the previous meeting, Ky Secretary of State Michael Adams will visit Augusta on August 8. Also from the previous meeting, District Governor Jean Clark will visit the club on July 24.

Next meeting is July 24 at the Corner Cafe.

Motion to adjourn by John, 2nd by Tay. Approved.

--------------------------------------------June 26, 2023 ----------------------------------------------------

Attending: Tom, Tay, John, Robin, Ed, Gary, Janet

Tay’s birthday and Ed’s 63rd anniversary were recognized.

Tom announced that John Borches, a regular supporter of Augusta Rotary projects, had passed away. Gary made a motion to contribute $100 as a memorial to the Kidney Foundation. Second by Tay. Motion passed.

Tom noted that Brooksville will have its “Rock the Block” festival on August 12 and suggested participation by Rotary Club members.

Tom advised that this meeting will be his last as Club President and turned over the Club Manual and digital files to Robin Rosenberry as the new club President effective July 1. Tay will continue as Secretary and John as Treasurer. Tom has accepted a new role as District Assistant Governor for the next 3 years.

Tom passed around a thank-you card from Delaney Bradford for her Rotary scholarship received at the last meeting on June 12.

Tom proposed a project on behalf of the County Animal Shelter for the District Grant. Motion by Robin to commit $750 from the Club for the project and to ask for a $1,500 District Grant. Second by Gary. Motion passed.

Augusta Riverfest 2023 will be on July 14-16. Janet provided a Vendor Application. Gary made a motion to pay the $120 vendor fee. Second by Robin. Motion passed. Janet said we could remit $100 if we do not set up on Friday. Tay will complete the vendor application.

Tay made a motion to raise the price of a Rotary Burger at Augusta Riverfest 2023 by $1 to $6 for a single burger, $8 for a double. Second by Gary. Motion passed

Tom reviewed comments by the County Health Department about sanitation when selling Rotary Burgers. Sanitizer buckets need to be inside and outside the trailer. No chlorine cleanser is to be used.

Janet invited club members to the Bracken County Chamber of Commerce picnic at the Germantown Park on July 6 from 6-8.

Janet advised that Ky Secretary of State Michael Adams will visit Augusta on August 8. Details to follow.

Tom contacted Jack Nickerson about his proposal to place a bench in Rotary Park in honor of Ms. Dorothy Wachtner. Tom suggested alternatives to a bench in Rotary Park, but none seemed appealing to Jack. Proposal tabled.

District Governor Jean Clark will visit the club on July 24.

Next meeting is July 10 at the Corner Cafe.

Motion to adjourn by Gary, 2nd by Tay. Approved.

--------------------------------------------June 12, 2023 ----------------------------------------------------

Attendees: John, Eddie, Al, Gary, Wick, Tom

Guests: Jackson Bates, Delaney Bradford and father Rodney, Emily Evans and father Mark.

Prior meeting minutes read. Motion to approve by John, 2nd by Gary. Motion passed.

Delaney Bradford, our scholarship recipient, talked about her college plans of becoming a Veterinarian.

Emily Evens, our other scholarship recipient, told us of her plans of a getting a BS RN nursing degree.

They both showed us their Fall school class assignments. We congratulated them and presented both of them with a $1000 check.

Tom said he did attend a Morehead Rotary meeting and gave his Ride for Rotary India trip presentation.

Tom also attended the recent Maysville Rotary Club Foundation fundraiser event. Maysville multi club group raised $7000 and the District Governor reached their $50,000 goal from the 35 clubs!

Rotary Park was weeded/mulched before Art In The Garden event by John, Noah and Tom. $50 for truck of mulch and $450 saved by doing our self’s!

District Grant deadline is June 30. Tom thought maybe Bracken County Animal Shelter would have needs. Tom will contact Tina Teegarden, County Judge, to discuss.

Jack Nickerson wanted to donate a memorial bench in the park. The group discussed it and most thought another bench would clutter the park and is not needed. Possibly a bench in Appleman Park would be appreciated by the city. Possibly a mute point since Tom cannot reach Jack..doesn’t answer phone/texts.

Art in the Garden recap.

John gave a report out:

$2187 sales + 88 Allison leftovers = 2275 gross

1142 expenses

$1132 net profits

Biggest issues were:

- lack of manpower. 30 min wait at one point. Tom telling customers it’s 30 min wait before taking money and 1/2 of them said they’ll pass. Need 2 grillers 11:00-2:00!

- only ran out of Metts. So that’s good.

- low profit for all this work! May need to raise prices. IGA meat is $1.42/burger.

Signup sheet for Riverfest 2-day event, July 15/16 passed around. Tom contacted Renee Callahan and she is organizing Junior help for us.

Membership discussed, especially since we’re short of grilling help.

****Jackson Bates decided to become a Rotarian****

MTA by John, 2nd by Eddie!

Next meeting is June 26.

--------------------------------------------May 22, 2023 ----------------------------------------------------

Attending: Tom, Tay, Noah, John, Wick, Robin, Ed, Gary, Allison

Guest: Asst Governor Xandy Stewart

Minutes of the last meeting on May 8 were reviewed. Motion to approve by Gary, 2nd by Wick. Motion approved.

Noah is getting another bottle of paint to re-letter Rotary’s Town Clock and will contact Gary St Clair about using his lift to finish the work.

Tay advised that two $1,000 Rotary scholarships had been awarded to Emily Rose Evans and Delaney Bradford at Senior Awards Night on May 18. Both were invited to attend a Rotary meeting to receive the scholarship money.

Art in the Garden supplies and work schedule were reviewed. It was agreed to make 100 pounds of Rotary Burgers for the June 3 event.

No word from Cecilia Fite as to whether Crossroads Church would like to have two bins of plastic Easter Eggs.

Members will apply mulch at the Caboose Park on Wednesday, May 24 at 9:00 a.m. Everyone is invited to help.

Tom was contacted by Jack Nickerson about placing a bench in Rotary Park in honor of Ms. Dorothy Wachtner. Tay advised Jack that the bench would need to be the same as the two metal benches and rest on a concrete pad. Discussion as to whether there is enough room for another bench. No decision was made.

Tom will be attending a meeting of the Morehead Rotary Club on May 26 to speak about his Ride for Rotary in India motorcycle experience.

Asst Governor Xandy Stewart invited members to attend the annual Rotary Foundation Day on Saturday, June 10 between 6:00 p.m and 8:30 p.m. at the Maysville Rotary clubhouse to raise money for the Rotary Foundation.

Next meeting is June 12 at the Corner Cafe.

Motion to adjourn by Gary, 2nd by Robin. Approved.

--------------------------------------------May 8, 2023 ----------------------------------------------------

Attending: Tom, Tay, Noah, John, Al

Guests: Tristan Price and Cecilia Fite

Minutes of the last meeting on April 24 were reviewed. Motion to approve by John, 2 nd by Tom. Motiona pproved.

Tom attended the District Conference in Pikeville on April 28-30 in his role at Assistant Governor and made a presentation about his motorcycle Ride for Rotary in India. Expenses paid were $497.10 for hotel and mileage.

Tay attended the District Grant zoom meeting on May 2. The District Grant application deadline is June 30.

Noah will be testing paint to re-letter Rotary’s Town Clock. Al will contact Gary St Clair about using his lift to facilitate Noah’s work.

Per the motion approved at the last meeting, John invested $10K each in 11, 16 and 19 month CDs with US Bank.

Also, per last meeting approved motion, John invested Foundation proceeds of $5K each in 11, 16 and 19 months in USBank CDs.

John advised that the Rotary Club bank account had been changed to a non-profit status to avoid bank charges.

Tristan Price described his experience of attending the one-day Rotary Youth Leadership Awards (RYLA) camp at the Life Adventure Center near Versailles. Maggie Rickett was unable to attend the meeting because her family moved away from Augusta last week.

Tom passed out the work schedule for Art in the Garden and supplies needed. He also contacted the school about students helping to earn Community Service Hours.

Tom attended Kids Fest at Maysville College and signed up 4 children for the Dolly Parton Literacy Program. Bracken County enrollees now at 294. 73 children have graduated.

Tom received 8 applications for Rotary Scholarship. Tay and Noah were named to the Scholarship Committee. Winners are to be submitted to Chad Bryant by Tay and Noah by May 12. Tay will make the presentations at Senior Awards Night on May 18.

Tom provided an inventory of Rotary Club property in the care of Tay, Tom, John and Allison.

Tay proposed donating 2 bins of plastic Easter Eggs. Cecilia Fite said she would check if Crossroads Church would like to have the Eggs.

The Club agreed not to grill Rotary Burgers at Civil War Augusta on Sept 23-24. Tom will inform Janet Hunt.

Next meeting is May 22 at the Corner Cafe.

Motion to adjourn by Tay, 2 nd by John. Approved.

--------------------------------------------April 10, 2023 ----------------------------------------------------

Attending: Tom, Tay, Ed, Gary, Noah, John, Robin, Chris, Allison

Minutes of the last meeting on April 10 were reviewed and approved. Motion to approve by John, 2 nd by

Robin. Motion approved.

Brag: John bragged that tonight’s meal was the best in quite a while.

Tom will be attending the District Conference in Pikeville on April 28-30.

Tay attended part of the District Grant zoom meeting on April 20. Another zoom meeting is scheduled for

May 2. The District Grant application deadline is June 30

Noah is working on re-painting the lettering on Rotary’s Town Clock. It was suggested that Verdin be

contacted about color codes. Noah will photoshop alternative colors and bring to next meeting.

John proposed to invest in bank CD’s at USBank. Motion by Tay to invest in three tranches of $10K each

for 11, 16 and 19 months, 2 nd by Robin. Motion approved.

Tom proposed investing Foundation proceeds. Motion by Tay to invest in three tranches of $5K each for

11, 16 and 19 months, 2 nd by Robin. Motion approved.

Tay briefed the club on the one-day Rotary Youth Leadership Awards (RYLA) camp at the 575 acre Life

Adventure Center near Versailles. Two Augusta eighth-graders attended: Triston Price and Maggie

Ricketts, both nominated by school counselor Chad Bryant. A total of 25 Kentucky eighth-graders

participated under the leadership of PDG Dean Hammond and Chris Hickey. The participants learned

about the “Cowboy Code of the West”, participated in outdoor challenges such as archery, horse

management, rock wall climbing and rappelling and competed in the Great Race using the problem-solving

skills they learned.

Fresh from presidential leadership training, Robin briefed members on Rotary’s partnership with

Shelterbox, a UK-based disaster relief organization founded by the Rotary Club of Helston-Lizard, which is

providing shelter kits in Ukraine. Shelter kits include tools and materials needed to help provide shelter for

displaced families. Motion by Gary to donate $1,000 for a Shelter Kit for Ukraine, 2 nd by Chris. Motion

approved.

Allison advised that there will not be a Duck Derby this year. No ducks, no derby.

John provided a letter from the City of Augusta advising the need to provide liability insurance with the City

of Augusta as a named insured for sponsors and organizers of community events, including Heritage Days.

We have provided such coverage in the past from Rotary International’s insurance program. The City also

requested signed waivers of liability from each vendor.

Next meeting is May 8 at the Corner Cafe. Motion to adjourn by Gary, 2 nd by Allison. Approved.

--------------------------------------------April 10, 2023 ----------------------------------------------------

Pledge

Prayer

Minutes reading

Attending: Tom, Robin, John, Gary, Noah

Old business discussed

Rotary clock needs painting, Noah volunteers

Corner Cafe as potential meeting place discussed, food prices, tips, etc

$4280 grant approved for dolly project by R C Durr foundation

Check from berry received for $1600 (corporate dues)

Banks for potential business account discussed, on agenda for next meeting

Purchasing of ducks for derby in may discussed

New Business discussed

Robin brought up shelter box donations

For Ukraine displaced people, (insulated tents, solar powered lights, basic care supplies, etc)

750 dollars per package

Nonprofit Asking rotary clubs to donate $1000

Former B105 DJ offered to collaborate with us in some capacity

Robin's upcoming presidential responsibilities discussed

--------------------------------------------March 27, 2023 ----------------------------------------------------

Attending: Tom, Tay, Ed, Gary, Noah

Minutes of the last meeting on March 13 were reviewed and approved.

Rotary’s Main St. town clock was repaired by Tom, Gary and Tay with lift assistance provided by Gary St. Clair.

Bracken County News printed a Community Thank-you ad for the Pancake Breakfast. Cost was $28.

Tom was asked to make a presentation at the District Conference in Pikeville on April 28-29 about his motorcycle Ride for Rotary in Southern India. Motion by Tay to pay $650 to cover Tom’s expenses to attend, 2 nd by Gary. Motion passed.

Tom submitted the annual report to the Durr Foundation for their $4,280 annual grant for the Dolly Parton Imagination Library. His report is attached.

Tom participated in the Art Guild’s Beautify Augusta event on March 26. The Rotary Caboose Park was one of the venues that was cleaned up.

Tom attended a recent Tourism Meeting hosted by Rotary member and City Tourism Director Janet Hunt. About 30 people attended. Recent changes in City requirements for community-sponsored events were discussed.

Tom, Tay and Noah will clean the Welcome Center at the Augusta Rotary Caboose Park on March 28 in preparation for its opening beginning April 1.

Pub has asked for an increase in its meal cost from $120 to $132 for a guarantee of ten meals. With dessert, cost would be $162. Gary will discuss with Youngblood’s Corner Café about having our bi-weekly meeting and meal there. Tom noted that member monthly dues of $30 per month, after deducting $11 for RI charges, leaves $19/month per person for meals and does not cover the per-capita cost for two meals/month (although the difference is made up by members who pay monthly dues but are not always available to attend the bi-weekly meetings). For this meeting on March 27, club members ordered off the menu and paid individually for each meal.

Tom advised that District Grant application deadline is June 30. Tay volunteered to take online grant training and suggested that application be for maintenance costs of Rotary facilities, including Rotary’s Caboose Park.

Next meeting is April 10.

Motion to adjourn by Gary, 2 nd by Tay. Approved.

--------------------------------------------March 13, 2023 ----------------------------------------------------

Attending: Tom, Tay, Allison, Ed, John, Robin, Gary, Al, Wick, Janet

Minutes of the last meeting on February 13 were reviewed and approved.

There was a good article in the Ledger about Tom’s presentation to Maysville Rotary Club on Tuesday,March 7 about his motorcycle Ride for Rotary in southern India .

Robin will be attending PETS in Chattanooga on March 23-26.

John reported on the financial results of the annual Pancake Breakfast on Saturday, March 4. The eventnetted about $1,200. Motion to donate $300 to Junior Class for their help by John; motion approved. Discussion about using printed tickets to keep meal count.

Motion by Ed to print a Thank you note in BCN for community support. Motion approved.

Tom encouraged members to participate in the Art Guild’s Beautify Augusta event on March 25 at 10:00a.m. Meet at the Rotary Caboose Park with rakes and shovels. Allison will provide Rotary aprons. The Welcome Center at the Augusta Rotary Caboose Park will be open beginning April 1 and will be staffed by Mrs. Ruth Laycock. Janet requested members to clean the inside of the Caboose. We can do so on March 25.

Janet confirmed that Heritage Days vendors should file a letter of “Release and Indemnification” of liability with the City of Augusta.

John provided a financial report for 2022. Total expenses were $24,566 and income of $24,703, giving a net of $173. Bank balance is $42,388. Gaming account has $2,0122. Augusta Rotary Foundation has a bank balance of $20,945 with deposits of $19,939 and expenditures of $4,939. Tom is keeping a separate sub-ledger for Dolly Parton revenue and expenses.

Members sang Happy Birthday to Allison.

Next meeting is March 27.

Motion to adjourn by Tay, 2 nd by Allison. Approved.

--------------------------------------------February 27, 2023 ----------------------------------------------------Attending: Tom, Tay, Allison, Ed, John, Robin, Gary

Minutes of the last meeting on February 13 were reviewed and approved.

James Hancock no longer on Berry payroll, so his membership as Berry’s representative was terminated.

A check for $25 to the Augusta Rotary Foundation was received from Berry.

Tom will make a presentation to Maysville Rotary Club on Tuesday, March 7 at 11:30 about his motorcycle Ride for Rotary in southern India.

Tom bragged that he sold his 2007 SUV with 247,000 miles.

The annual Pancake Breakfast is Saturday, March 4. Supplies were discussed and sign-up sheet circulated. Motion to charge $7 per adult and $5 per child by Tay, 2nd by Gary. Motion approved.

Augusta School Counselor Chad Bryant nominated Maggie Rickett and Tristen Price to attend RYLA in April 2023 in Lexington. Tay will provide chauffeur services.

Tay explained that Augusta Rotary Club will not be required to charge vendor tax for Heritage Days, but vendors may need to file a letter of “Release and Indemnification” of liability with the the City of Augusta.

Allison announced that she is planning to buy ducks in April to raise for the Duck Derby, which will be scheduled.

Next meeting is March 13.

Motion to adjourn by Gary, 2nd by Allison. Approved.

--------------------------------------------February 13, 2023 ----------------------------------------------------Attending: Tay, Wick, Ed, John, Jenn, Noah, Robin, Al, Jolene

Guests: Dina Burke, Xandy Stewart, Marilyn and Ron Lustik, Jeanne Clark

Presenter: Lee Ann Taylor

Minutes of the last meeting on January 23 were reviewed and approved.

Liz Dykes and Joel Linville membership terminated because of lack of participation and no dues paid.

Lee Ann Taylor reviewed her program in Bracken County on Tobacco Cessation. She is actively soliciting volunteers to take part in the program.

Tom has been selected to be an Assistant District Governor.

Tom provided a show-and-tell of his motorcycle Ride for Rotary in southern India.

The annual Pancake Breakfast is Saturday, March 4. Tay contacted the school, provided a Rotary Certificate of Insurance and the School Board approved Rotary using the cafeteria. Tom is coordinating with Tony Ruf for help from the Junior Class. Price to be determined. Tay will begin PR.

Tay issued a tax letter to John Borches for his $750 donation to the Rotary Club Foundation.

Tom has the parts to repair the south face of the town clock located at the corner of Main St and 2nd St. Members agreed to wait for better weather to fix it.

The Club will sponsor a RYLA attendee on April 22. Tom is coordinating with School Counselor Chad Bryant.

Discussion about an e-mail from Tourism Director Janet Hunt about charging sales tax was tabled.

Next meeting is February 27.

Motion to adjourn by John, 2nd by Wick. Approved.

--------------------------------------------January 23, 2023 ----------------------------------------------------Attending: Tay, Allison, Wick, Ed, Gary, John, Jenn

Minutes of the last meeting on January 9 were read. Motion to approve by Gary, 2nd by John. Approved.

Tom is participating in a motorcycle Ride for Rotary in southern India.

A letter of appreciation was received from the Pikeville Community Foundation for our $500 donation to flood relief efforts.

Members were reminded that the annual Pancake Breakfast is Saturday, March 4. Tay will contact the school to assure that the cafeteria is available.

Tay will issue a tax letter to John Borches for his $750 donation to the Rotary Club Foundation.

The south face of the town clock is not working. Members agreed to wait for Tom to return from India to fix it.

Tay submitted a press release to the Bracken County News highlighting our activities in 2022.

Allison received an e-mail from Tourism Director Janet Hunt about charging sales tax. Discussion about application of new sales tax rules and whether the rules apply to Rotary’s vendor fees during Heritage Days. Matter tabled until further information available.

Next meeting is February 6.

Motion to adjourn by John, 2nd by Gary. Approved.

--------------------------------------------November 21, 2022 ----------------------------------------------------

Attending: Tom, Ed, John, Noah, Wick, Robin, Allison

Noah will run the next meeting in lieu of Tom and Robin.

Lee Ann Taylor rescheduled her Tobacco Cessation presentation to Jan 23 meeting.

Old Business

White Xmas Parade. December 10

Allison has 6-8 committed floats. This is a normal # at this time. Some may be waiting on the weather forecast.

Community Center confirmed. Moore Parker is hosting the Clooney center for refreshments before the parade.

CSX contacted, but no response. Expect a response the week before the event.

School parking lot confirmed.

School band confirmed.

Confirmed St. Augustine mass moved to 4:00 p.m. and advised no parking on 4th St.

Requested City to provide grandstand and power.

Advised City Police about parade route, street barricades and safety issues.

Parade issues:

Need to advise AVFD about Santa at the firehouse.

Who is pulling the Rotary trailer? Maybe Jim Wilson at Tractor supply.

Need volunteers to decorate trailer and caboose. Noah and Wick will help the Thurs before the 10th and will do it in Wick's backyard.

Who will be Santa? Allsion is looking around and possibly Tennessee from Brooksville is a candidate.

Tom will buy coloring books, candy etc for Santa to hand out.

Tay needs to check storage locker for:

- trailer xmas lights

- Santa suit. Phil did Santa for the last 2 years and bought his own suit, since ours was lost.

- Parade Banner

Tay will need help for the parade lineup.

Someone should help Allison emcee the parade if Jackie not available. Allison did it by herself last year, so it's OK.

Allison needs to contact the VFW Color Guard.

We confirmed that Wick and John Hutching will be parade judges.

Robin will be House decorations judge. Noah has a friend that would love to help Robin judge.

John made a motion for below expenditures. 2nd by Robin. Motion passed.

-$100 band, 400 stereo, 250 Petting Zoo

-Parade 1st, 2nd, 3rd place winners receive 100, 75, 50

-House Decoration 1st, 2nd, 3rd place winners receive 100, 50, 25

Main Street Clock

- clock off by 1 hour. Tay corrected.

- touch up paint needed on lettering. John discussed with Marilyn Lustic of the Art Guild who will look at it with other members. Noah is a member and said he'll investigate it also.

Tay changed the Rotary carillon music to a mixture of winter, holiday and patriotic songs.

(3) International mini-projects (Jeanne Clark email forwarded to everyone on this, 11-8-22)

- How much surplus money have we raised this year? How much can we afford to give?

Tom roughly calculated our net result this year. -3,628

Event 2021 2022

-----------------------------------------------------------------------------------

Pancake Breakfast 657 1083

Art in Garden 1656 1495

Riverfest 1377 1300

Heritage Days grilling 2749 1025

Heritage Days Event 4319 1469 (264 sponsors, 1655 vendor spaces, 300 car show, -750 toilets)

Civil War Weekend 1383 0

-----------------------------------------------------------

Total net income 12,141 6,372 (5,769 less than 2021)

Expenses 6,101 10,000 (4,000 more than 2021)

----------------------------------------------------------

Net for the entire year +6,040 - 3,628

Note: 4000 extra expense in 2022 was: 500 Tornado, 500 Flood, 1486 Banners, 396 website for 3 years, +800 meals, +350 Polio)

Considering we have a negative net income this year, we all decided not to pull money from previous years savings for this.

John made a motion to pass on funding these projects. Second by Ed. Motion passed.

New Business

Club goal, set in July, is to give the Rotary Polio fund $600. This will be tripled by the Gates Foundation match.

Robin made a motion to give $600. 2nd by Wick. Motion passed.

Next meeting is December 5.

Motion to adjourn by John, 2nd by Robin

--------------------------------------------November 7, 2022 -----------------------------------------------------

Attending: Tom, Tay, Al, Ed, Gary, John, Allison, Wick, Robin

Guests: Greg Cummings (former club member), John Hutchings (Maysville Rotary Club)

Minutes of the last meeting on Oct 17 were read by Tay. Motion to accept by Gary, 2 nd Allison. Approved

Happy birthday wishes were conveyed to Robin.

John Hutchins, Maysville Rotary Club and District Treasurer, spoke about the goodworks of the Rotary Foundation, especially a quick response to the Pikeville flood this year, and presented Paul Harris Fellow awards to Allison and Tay.

Tom announced 301 signups for DPIL. 20 signups were done at Trunk and Treat in Brooksville and a few others at Tom’s house during Trick or Treating.

Price of meeting dinner discussed. Motion by Robin to raise the per meal cost to $12, including tip. 2 nd by Tay. Motion approved.

Meeting schedule discussed. Motion by Allison to meet on the 2 nd and 4 th Mondays every month beginning in 2023. 2 nd by Gary. Motion approved.

A president-elect needs to be named for 2023-24. For the avoidance of doubt, motion by Tay to confirm Robin as president-elect. 2 nd by John. Motion approved

Motion by Allison for Tay as Secretary and John as Treasurer. 2 nd by Al. Motion approved.

Allison advised that 5 floats had signed up for the White Christmas Parade on Dec. 10. Motion by John to pay $400 to Steven Struck for WCP sound, 2 nd by Gary. Motion passed. Motion by Tay to pay $250 to R Farms for animal scene during WCP, 2 nd by Robin. Motion passed.

Ed noted that time on clock at Main & 2 nd needed to be EST. Tay will fix. Greg suggested that clock needed some touch-up paint. John will address painting needs with Augusta Art Guild.

Tom advised that there had been a complaint about carillon music. Tay explained that a single song cannot be deleted as 12-20 songs are in a set and the songs are played randomly. The song sets will be changed soon to play Christmas songs.

Ed noted that the “Welcome to Augusta” sign on the west end of town is missing. Mayor Mike Taylor said he had not known that Rotary had put up the sign, that it was rotten and had been taken down, but will be replaced with another sign by the City.

Tom described 3 international projects that the club might support. After some discussion, the matter was tabled.

Next meeting is November 21.

Motion to adjourn by Tay, 2 nd by Gary. Approved.

--------------------------------------------November 7, 2022 -----------------------------------------------------

Attending: Tom, Tay, Al, Ed, Gary, John, Allison, Wick, Robin

Guests: Greg Cummings (former club member), John Hutchings (Maysville Rotary Club)

Minutes of the last meeting on Oct 17 were read by Tay. Motion to accept by Gary, 2 nd Allison. Approved

Happy birthday wishes were conveyed to Robin.

Tom announced 301 signups for DPIL. 20 signups were done at Trunk and Treat in Brooksville and a few others at Tom’s house during Trick or Treating.

Price of meeting dinner discussed. Motion by Robin to raise the per meal cost to $12, including tip. 2 nd by Tay. Motion approved.

Meeting schedule discussed. Motion by Allison to meet on the 2 nd and 4 th Mondays every month beginning in 2023. 2 nd by Gary. Motion approved.

A president-elect needs to be named for 2023-24. For the avoidance of doubt, motion by Tay to confirm Robin as president-elect. 2 nd by John. Motion approved

Motion by Allison for Tay as Secretary and John as Treasurer. 2 nd by Al. Motion approved.

Ed noted that time on clock at Main & 2 nd needed to be EST. Tay will fix. Greg suggested that clock needed some touch-up paint. John will address painting needs with Augusta Art Guild.

Tom described 3 international projects that the club might support. After some discussion, the matter was tabled.

Next meeting is November 21.

Motion to adjourn by Tay, 2 nd by Gary. Approved.

--------------------------------------------October 17, 2022 ------------------------------------------------------

Attending: Tom, Ed, John, Noah, Tara, Wick

Old Business

Discussed the front page Bracken County News article Tay submitted on the School clock lights and Augusta Rotaries works in general. Great PR for our club! Great job Tay!

White Christmas Parade on Dec 10th. We're hoping Allison is doing what she always does, and has it on schedule. Tom will contact her to see if we can help. Tom will also call Tay to see if he has contacted CSX yet, to stop the train from running at parade time.

Polio Day of October 24. Tay will have a press release for Bracken County News describing the need and the tripling of the donations with the Gates Foundation 2:1 match. Tom brought up that members who donate $100/year for 5 years will be admitted to the Polio Plus Society.

Tom gave an update on DPIL .

- 285 enrolled. Only 1 enrollment last week.

- Tom submitted a $2500 TCEnergy online grant request. Last year we received a $2000 grant from them for this.

- An enrollment station was setup at Primary plus.

- Oct 22 Trunk or Treat event. Stephanie Hamilton will setup Dolly standup and try to enroll kids. Tara said she will contact Stephanie to see if she can help.

- Halloween Night. Tara suggested we can setup and enroll kids at her house on Fourth st. Tom said he will help. Tom will contact Samantha and see if something similar can be set up in Brooksville also.

New Business

- John had a letter from the Fraternal Order of Police, Maysville, for the "Shop with a Cop" program. John said for the last couple years we donated $200. John made a motion to donate $200, 2nd by Wick. Motion approved.

- Tom spoke with Pub owner where our $10/meal is pretty low, since it includes the waiter's tip. We decided to see what the new menus look like at the next meeting and continue the discussion. Noah is going to see if Bravos has any interest, even though they're closed on Mondays.

- Our 3rd Monday meeting of the month coincides with St. Vincent DePaul's, which is a conflict for Gary and Tay. We discussed possibly changing ours to the 2nd and 4th Mondays of the month, but want to have Gary/Tay input first. Will discuss it at the next meeting.

- Membership and how we can make the meetings more interesting was discussed. John mentioned that speakers were a staple of the meetings if you go back 15 years and that might be worth bringing back. Tara mentioned that possibly even a Berry plant tour could be investigated, which would be extremely interesting! Distillery speaker or tour. AISD school speaker. Allen Selby on graveyard 3 year project as a speaker. Noah will place DPIL cards on the bar at Bravos, when he's working, to promote Rotary and DPIL.

Next meeting is November 7.

Motion to adjourn by John, 2nd by Eddie. Approved.

---------------------------------------------October 3, 2022 -------------------------------------------------------

Attending: Tom, Tay, Al, Ed, Howard

Minutes of the last meeting on Sept 26 were read by Tay. Motion to accept by Ed, 2 nd Al. Approved

John White’s wife Juanita passed away on Thursday, Sept 29. Members offered their condolences and Tay will send a sympathy card on behalf of the Club.

Happy birthday wishes were conveyed to Jennifer and Ed.

Gary will be asked to take inventory of remaining water, soft drinks and hotdogs from Heritage Days. Anything remaining will be offered to members so that nothing is in storage for 8 months until the next event (Art in the Garden).

Tay made a motion to change carillon play times from 4:00 p.m. and 7:00 p.m to 5:00 p.m. and 8:00 p.m. 2 nd by Howard. Approved.

Tom reported that new School Clock lights have been installed by him and are lit at night. Tom sent a letter of appreciation to John Borches for his longstanding support for this project (and his patience). Tay will do a press release for the Bracken County News.

Tom reminded members about Polio Day on October 24 and a 2:1 match by the Gates Foundation for all new donations. Members who donate $100/year for 5 years will be admitted to the Polio Plus Society. Tay was assigned to do a press release ahead of October 24.

White Christmas Parade will be on Saturday, December 10. Tom encouraged members to help with planning and publicity for the event.

Tom reported that he had updated the members database on Rotary’s DACDB. Membership is at 20, which is as much as it has ever been. Discussion about getting new members involved in Club events and activities.

Next meeting is Oct 17.

Motion to adjourn by Tay, 2 nd by Howard. Approved.

--------------------------------------------September 26, 2022 --------------------------------------------

Attending: Tom, Tay, Allison, Noah, James, Al

Guests: District Governor Seema Sachdeva, PDG Rakesh Sachdeva and Ky Senate Candidate Shelley Fronk Frommeyer.

Minutes of the last meeting on Sept 12 were provided by Tay. Motion to accept by Al, 2 nd James. Approved

Rotary Burger sales for Augusta Civil War Days on Sept 24-25 were cancelled because of lack of volunteers. Unused soft drinks and hotdogs from Heritage Days will be used by Gary at a St. Vincent de Paul fundraiser on Sept. 25

DPIL Council met on Sept. 20. Tom provided meeting minutes and provided an update of new enrollment efforts. 61 new enrollments for a total of 277.

Next Rotary event is the White Christmas Parade on Saturday, December 10.

Tom introduced District Governor Seema Sachdeva and her husband from the Pikeville Club. She gave an update of the Pikeville Flooding relief efforts and thanked Augusta Rotary for its $500 donation and for its active community involvement. She spoke about the 2022-23 theme, Imagine Rotary, and urged the Augusta Club to support empowering women in Rotary by increasing female participation in the Club to 30%.

Seema’s husband, PDG Rakesh Sachdeva, spoke on behalf of the Rotary Foundation and the latest efforts to eradicate polio, including the wild polio virus and its variants.

Shelly Funke Frommeyer, Ky District 24 (Bracken, Pendleton and Campbell counties) Senate candidate, urged Club members to vote in the upcoming election in November. Shelley has been a frequent visitor to Augusta this year, including our Pancake Breakfast in March and Augusta Civil War Days last weekend.

Next meeting is Oct 3.

--------------------------------------------September 12, 2022 --------------------------------------------

Attending: Tom, John, Gary, Chris, Tay, Allison, Wick, Noah

Minutes of the last meeting on August 29 were read by Tay. Motion to accept by Gary, 2 nd Wick. Approved

John provided a financial report of burger sales during Heritage Days. Despite the rain during the weekend, all burgers were sold. Gross revenue of $2,694. Expenses of $1,169. Net proceeds of $1,525. Tay motioned to donate $500 to Junior Class. John 2 nd . Motion approved.

Allison summarized HD events and activities. 29 total vendors paid $1,515 for vendor spaces. 28 sponsors of more than 20 events and activities. All agreed that Heritage Days is a great community event and is also a profitable one for the Augusta Rotary Club to continue to sponsor.

Tom inquired about forming a Heritage Days Committee and what could be done to improve the festival. He advised that Robertson County Fire Department will provide their Dunking Booth next year at a cost of $100. [Note: next year is the 50 th Heritage Days festival.]

Staffing schedule for Battle of Augusta on September 24-25 was distributed. Tom will call members not attending tonight’s meeting to see if work slots can be filled. Gary and John reviewed inventory. Tay suggested making 80# of Rotary Burgers for the 2-day event.

Next meeting is September 26. Motion to adjourn by John, 2 nd by Noah. Approved.

--------------------------------------------August 29, 2022 --------------------------------------------

Augusta Rotary Club

Minutes of Meeting

August 29, 2022

Attending: Janet, Robin, John, Gary, Chris, Tay, Allison, Tom, Howard, Wick, Noah

Minutes of the last meeting on August 15 were reviewed and approved. Motion by Robin, 2 nd Gary. Approved

Tom said that 350 Heritage Days flyers had been provided to Maysville Rotary Club to include in Runner’s Packets at the Bridge-to-Bridge Run. Maybe some Run participants will visit Augusta after their run.

Discussion of Rotary Park tables, which will be moved by City to the City Park.

Tom said the 250 children were signed up for DPIL. He and Tara will attend a signup at Taylor

Elementary for pre-school children on Sept 1. Tara attended Rock the Block on 8-20-22 in the rain and got 2 signups. Tara also attended Taylor Elementary Open House on 8-24-22 and did 7 signups and 2 more by themselves.

Tom said that Bracken County Attorney Beth Moore had donated $250 to the

Augusta Rotary Foundation for DPIL.

Allison provided an overview of Heritage Days vendors, sponsors and activities. A draft Schedule of Events was provided to members. Tom reviewed Rotary Trailer staffing for Heritage Days, supplies and Jr. Class support.

Janet discussed Battle of Augusta on September 24-25. She confirmed that the vendor fee would be waived by the City if Rotary participated. Motion to participate by Tom, 2 nd by Gary. Approved.

Tom attended 1 hour Zoom training "5 Attributes of Successful and Agile Clubs. New Members top priority and to engage members.Tom and Robin attended 4 hour Zoom training "It's time to take Action".

Meetings in September will be on the 12 th and 26 th .

Motion to adjourn by Gar, 2 nd by Robin. Approved.

--------------------------------------------August 15, 2022 --------------------------------------------

Those attending: Robin, Janet, John, Chris, Tara, Allison, Wick, Jennifer, Al

Meeting started at 6:00 with the pledge. Al made a motion to approve the previous month minutes, Jennifer second it.

A little update was given on DPIL, Tara will be setting up a table at rock the block this

Saturday in Brooksville and Tay will be setting a table up for the Taylor Elementary open house on August 24 th .

John updated us that a $500 check was sent to Pikeville for flood relief.

Next there was discussion on the park. Janet asked Gretchen if the city would help with Rotary Park, John stated that he went to clean up some trees a few days ago but when he got there it was already. cleaned up. John did mention that there are roots by a picnic table behind the caboose that may pose a hazard for tripping. It was agreed upon to move the picnic table to Appelman Park where it away from the roots and in a spot where it will get more use.

The civil was weekend was briefly discussed. The $80 food charge would be waived and we would be the only food there, do we still want to setup for the event?

Next Heritage days was discussed. There are a few things to think about. First do we want 3 hour shifts for people to work? There are a lot of events that we still need sponsors for, Allison handed out a paper on that. The inflation station is for sure being sponsored by Berry but most other things are not confirmed as far as sponsoring goes yet. Allison mentioned she would like to do signs showing whosponsored each thing. Feedback on that? What things would we do without if we don’t get a sponsor? What things would rotary cover if not sponsored? There is a meeting August 29 th to finalize things for Heritage days but Allison asked for feedback on sponsor signs and things that will stay or go depending

on sponsorship. You can email Allison at allisonlanae@hotmail.com

No old business. No new business.

Allison made a motion to adjourn, John second it. Meeting adjourned at 7:00.

--------------------------------------------August 1, 2022 --------------------------------------------

Please advise any changes:

Augusta Rotary Club

Minutes of Meeting

August 1, 2022

Attending: Jamet, Robin, John, Gary, Chris, Tay and Allison

Minutes of the last meeting on June 13 were reviewed and approved. MTA Gary, 2nd Chris.

No Brags.

John said we netted about $1,800 during Riverfest counting extra burgers (about 80) sold by Allison.

Gary motion to donate $500 to Pikeville flood relief. 2nd by Tay. Motion passed.

Tay motion to donate $500 to Junior Class for support of Riverfest. 2nd by Gary. Motion passed.

Discussion of Rotary Park cleanup, particularly behind the Caboose. Members will visit and assess.

Tom and Roger attended a DPIL meeting. More community involvement in the DPIL program was recommended.

Allison provided an overview of Heritage Days developments. She is organizing the Opening Ceremony, sponsors, bands, vendors, displays, events and activities. City requested that the Club setup street barriers and post no-parking signs. Liability insurance arranged thru Rotary International and proof of insurance and a Waiver of Liability provided to Bourbon Acres LLC for use of their lot for inflatables.

Janet discussed Battle of Augusta on the last weekend of September and was asked if the vendor fee would be waived by the City. Decision deferred on whether to participate.

Motion to adjourn by John, seconded by Allison.

Next meeting is August 15.

--------------------------------------------July 11, 2022 --------------------------------------------

In attendance: Tom Burke, Gary Frodge, John White, Al Miranda, Robin Roseberry, Chris Robinson, Tay Kelsch, Wick Wach, Noah Loock, Jenn Free

Prior meeting minutes read. Motion to approve by Tay. 2nd by John. Motion passed.

Old Business

- School clock spotlights. Tom finished installation of 24V circuit with Dusk-to-Dawn photoswitch and receptacles for lights to be plugged into. Tay is contacting the electrician to find the missing fixture.

- Rolland water blasted 2 picnic tables and Tom sealed. $31 for a gallon of sealer.

- Tay will have Rotary logos added to our blue aprons this week, hopefully completed by Sat.

- Riverfest July 16, 17.

- signup sheet passed around for second time.

- John getting sodas and buns. Tay - ice. Gary - charcol. 120# hamburger ordered from IGA. Tom - Kerns meats. Weather supposedly to be great!

- Tony Ruf, Junior Class Coordinator, trying to get 3 students/shift.

- Patting will be at 11:00 Fri in the church cafeteria.

- Heritage Days Early Planning

- Banner is still lost. Tay contacting firehouse and city for the last time. John stated we paid $695 for this double-sided banner. Probably need to purchase another quickly from T and F Signs or sign company in Ripley.

- Tom talked with Dean Morris and he's not interested in sponsoring Hot Wheels, like he has in the past. Retiring soon.

- James is waiting on Inflatables quote from Allison. Hopefully Berry will sponsor like last year.

New Business

- Officers for the 2022-2023 year, beginning this July.

President - Tom for the 3rd consecutive year.

Vice President - Robin graciously volunteered, where we gave her a round of applause. Thank you Robin!

Treasurer - John for the 20+ consecutive year.

Secretary - Tay volunteered for this position, which he has previously held. Thank you Tay!

- Club Goals. Did we meet them? New goals. (See them by logging in to my.rotary.org/en and clicking on VIEW CLUB GOAL)

---------2021-2022--------- 2022-2023

Goal Actual New Goals to be debated on.

Membership 14 19 20

Service Participation 10 11 12

New member Sponsors 2 2 2

Leadership Development 1 1 2

Polio Plus $250 $250 $600 ($30/member goal set by District Governor)

Service Projects 4 4 5

RYLA Participation 1 0 1

Online Presence Yes Yes Yes

Social Activities 1 0 1

Update website/FB 1/month 4/month 2

Media Stories 2 7 5

Tay made a motion to accept the new goals, after we discussed them. 2nd by John. Motion passed.

Tom brought up that Rotary Park weeds are making the mulch disappear. Attempted to get a weeding event, but it didn't happen. Chris said he will weed this week. Robin will purchase and apply Treflan weed preventer after weeds are picked.

We discussed our new Pub hangout and does this 1 hour work, or should we add a prior 1/2 hour for eating/socializing? Good discussion and we concluded to keep it as is. President will run the meeting from 6PM to 7, as others eat and interact with the meeting. Our time is valuable and to end before 7PM is key!

Good discussion on increasing our Rotary Club awareness in the community by increasing our Facebook presence and improving our website. Chris had many great ideas including simple videos of us grilling, town activities , Dolly Parton, especially pigs, etc!! Especially needs addressing since Jackie McMurrin did much FB on Rotary but is no longer a member.

Robin volunteered to hand out Dolly Parton enrollment literature at food bank handouts.

MTA by Tay, 2nd by Gary.

Next Meeting August 1, but see you soon at Riverfest this weekend!

--------------------------------------------June 27, 2022 --------------------------------------------

In attendance: Tom Burke, Gary Frodge, John White, Allison Parker, Al Miranda, Eddie Hay, James Hancock

Guests: John Cordle

Prior meeting minutes read. Motion to approve by Gary, 2nd by John. Motion passed.

John Cordle was introduced as a graduating senior, who is our $1000 scholarship recipient. John spoke briefly that he's also just completed his associate at Maysville Technical College and is starting as a Junior at NKU! We presented him with the $1000 check.

Old Business

- School clock spotlights. Tay is contacting the electrician to find the missing fixture.

- Discussed $10/meal, which includes tip and is a minimum of 10 meals each meeting. Everyone thought that was reasonable.

- Rotary logios added to aprons. Tay is getting costs.

- Gary mentioned that Tay and him are handing out Dolly Parton enrollment flyers to the St Vincent Depaul group. This should really help enrollment! Currently 207 enrolled.

- Heritage Days Early Planning

- Banner is still lost. Tay has 1 more spot to look.

- Allison update:

- 5 vendors signed up

- talking with the National Guard. Last year they had a nice setup.

- lining up music now

- no sponsors committed yet

- Allison will get Inflatables quote and supply to James. James will bring to Berry where hopefully they sponsor, like last year.

- Dean Morris will be asked to sponsor Hot Wheels. If he does, MPH can hopefully sponsor something else. If Dean doesn't MPH can sponsor Hot Wheels.

- Earth Joy Treehouse was not present last year, but it would be nice to get them back. Had a sponsor that lowered kids' cost from $20 to $5.

New Business

- Riverfest July 16, 17. (Next meeting is July 11, to finalize)

- signup sheet passed around

- supplies will be ordered later depending on the weather forecast. John getting sodas and buns, Tom meats.

- Tom will contact the school for Junior/ Parent help.

- Dolly Parton StateWide Affiliate training in Louisville July 18, 19. Tom going and Roger volunteered. Will share a room to keep costs down. No other cost besides mileage and meals.

- Rolland Tongret pointed out 2 picnic tables in Rotary park need power washing and sealing. Tom said he will tell Rolland to wash and he will seal.

- Sustaining membership discussed. Rotary expects all members to contribute $100 annually, besides dues. Maysville Club suggested another way to accomplish this is to use club funds for this cause. Discussed, but no one really in favor of this and some members are long standing sustaining members i.e., they already write a check for $100 or more each year.

MTA by John, 2nd by Eddie.

Next Meeting July 11.

--------------------------------------------June 13, 2022 --------------------------------------------

In attendance: Tom Burke, Howard Niemier, Gary Frodge, John White, Tay Kelsch, Allison Parker, Al Miranda, Noah Loock, Robin Rosenberry

Guests: Wick Wach and Chris Robinson

Prior meeting minutes read. Motion to approve by Robin, 2nd by Tay. Motion passed.

Wick and Chris briefly spoke about themselves. Further into the meeting they both said they would like to become members! Tom gave them the Rotary New Member kit and welcomed them as new members! We are thoroughly excited to have them join as new Rotarians!

Tom announced that Dolly Plummer terminated her membership, due to being too busy.

Shirlie Morhfield, who has generously supported us in many ways over the years, was terminated due to over a year of inactivity and her living in Ohio which makes for a hard commute.

Calendar passed out showing all events and meetings. Also on our website https://www.augustarotaryky.com/calendar

Augusta Independent School's Read-A-Thon for Dolly Parton's Library was a gigantic success, where they presented us a check for $3,546! 10X what Lisa McCane expected it to be! Tom gave them a framed appreciation certificate. Total DPIL income reached $22,540!

Art in the Garden Recap

- John gave a financial summary.

+ 2526 gross income

+ 300 Allison sold raw burger

- 1331 expenses

-------------------------

1495 net profits John commented supply cost should be 33%, where ours is very high at 47%.

- Supply sheet passed out which captured notes of:

- 40# leftover burgers. Thanks to Allison who sold the raw patties for $300!

- ran out of hotdogs and ice only!

- leftover soda, condiments, foil wrap, brick of cheese. All can be used at the next event.

- 1st shift needs 2 grillers, 2 expediters and 1 in trailer minimum!

- Robin commented that 1/2 the customers asked for potato chips! John said they sold great last year for this event only. We need to sell them for this event only next year.

- Special thanks to Gary and Tay who signed up for 2nd shift, but were there for 1st also!

Tom and Tay went to work on School Clocks lights but the light pole fixture was missing. Tay is contacting the electrician who probably has it.

Heather French stone placement in Rotary Park tabled for another meeting.

Heritage Days missing banner discussed. Tay has one more place to look to find it and then we'll have to order another. Robin mentioned a Maysville business which could make it.

Discussed Rotary labeled clothing for our events. Golf shirts and caps discussed but we decided our existing blue aprons will do the job, but they need some Rotary insignias on them. Tay will investigate.

Tom mentioned that our club will not be pursuing the Rotary District $1500 grant as we have done for the past 4 years. Janet Hunt proposed upgrading Sunset Point but no one volunteered to pursue it. Dolly Parton's Library, which was last year's grant, is keeping us very busy!

Xandy Stewart, Maysville Rotary Club, invited us to serve Vienerschnitzel for their August 14-15 Octoberfest. This is a deep fried dish and after discussions we determined we're not ready to take this on. Tom will inform Xandy.

Tay coordinated this meeting/meal at the Pub for $8/plate with a minimum of 10 plates. We discussed tipping and determined that we need to talk with the Pub owner where ideally, the cost includes gratuity. John stated that $16 from our $30 dues go back to Rotary International, which leaves $14/member/month for food.

18 members X $14/m = $252/m for food.

Back room with food service made it easy this week. Hopefully this is our new headquarters!

MTA by Gary, 2nd by Al.

Next Meeting June 27.

--------------------------------------------May 16, 2022 --------------------------------------------

In attendance: Tom Burke, Janet Hunt, Howard Niemier, Gary Frodge, John White, Tay Kelsch, James Hancock, Allison Parker, Liz Earick Guests: Robin Roseberry, Noah Loock, Skylar Greer and mother Faith

Gary supplied another great meal, which we all enjoyed. Thanks Gary!

Prior meeting minutes read and approved. Janet's birthday is this month so we sang Happy Birthday to her.

Read Jackie's resignation letter. She's been a core member for 23 years and will be missed greatly. Too busy.

Get Well card sent to Roger McManus who is recovering from a serious back issue in Denver CO.

Skylar gave us a copy of his Fall class schedule. We congratulated him for winning the scholarship and presented him with the $1000 check.

Robin Roseberry and Noah Loock both want to become members! We gave them a New Member Packet and the Overview document. They briefly spoke about themselves. We are thoroughly excited to have them join as new Rotarians!

DPIL Status:

- 161 of 635 enrolled. Need 345 enrolled to meet RC Durr Grant requirement.

- $2700 raised from 140 solicitation letters. 33 donations.

- Tom was able to get 6 more parents' names with the Facebook Contest he created.

- John commented that we received another $250 from solicitation letters and will have enough money for at least the next 3 years!

Art in the Garden

- Sign up sheet passed around for the second time. Added Joel and Jenns name, as they instructed us. May need to get a few students who need more Community Hours to help us - Tom will pursue.

- Supply sheet reviewed.. Gary doing meat and charcoal. 120# of burgers if the weather is perfect, 80 if possible rain. John drinks. Tom condiments and cleaning stuff.

- Discussed whether another meeting before the event is needed, but it's Memorial Day and not needed.

- DPIL table setup. Tom may man, instead of grilling, if we have manpower. - Gary is going to get burger meat prices from Kearns and hopefully just end up buying it mixed from IGA, as we did last year.

- Need to locate patty molds and verify scale works beforehand.

Old Business

- Main St Clock bulb replaced by Gary/Tom with tall church ladder. Time is off, where Tay needs to correct.

- School clocks need a spotlight. Tom and Tay need to do it soon!

- Allison said the Heritage days planning is taking place. We are still only charging $50 for a spot for 3 days...very reasonable. Includes electric, security and garbage pickup. Food vendors are higher.

- Does Rotary Park need mulching? We walked over and decided it needs a little weeding but mulch looks good and heavy. OK as is. As Robin pointed out, watch out for the Poison Ivy!

New Business

- Janet got the city to replace the missing flag in the park and also added the city flag. - Tom selected the 2 scholarships from the 9 applications and announced the scholarships at the school Awards Night.

- Tom read the memo from our District Govenor Elect where she reminds us of our Sustaining Member goal of $100 annually. And a goal for PolioPlus donation from the club of $30/member. Last year the club contributed $250.

- Allison said we will not be doing Kenducky Derby this year.

- Tay brought up if we should have a tombstone relocated to Rotary Park. Something about Heather French, who's still alive. Tabled so we can get a better understanding.

- Tay will contact the Pub owner and possibly have our future meeting there, along with them serving us a meal.

MTA by Gary, second by James.

See you at Art in the Garden in a couple of weeks! June 4

Next Meeting July 20.

--------------------------------------------May 2, 2022 --------------------------------------------

In attendance: Tom Burke, Janet Hunt, Al Miranda, JoAleene Miranda, Howard Niemier, Gary Frodge, John white

JoAleene supplied croissant sandwiches, pasta salad, chips, brownies, which was all scrumptious!. Thanks JoAleene!

Gary volunteered to bring food for the next meeting.

- As requested by Tay, Tom announced the Echo Hall 5K run on Sat May 7. $25 for an adult which includes a t-shirt. Call Jackie for T-shirt.

Prior meeting minutes read and approved.

DPIL Status:

- 146 of 635 enrolled. Need 345 enrolled to meet RC Durr Grant requirement.

- $2450 raised from 140 solicitation letters. 30 donations.

- John read the list of all donors, which adds up to over $15,000! We're in good shape and don't need to solicit any more money for a while!

- Bracken County News and the Ledger had an article about the $4000 donation from the library which allowed us to expand coverage to all of Bracken County.

- John supplied a mailing list of the 31 churches in Bracken County. Tom sent a packet of info.... letter, tear-off flyer and 20 enrollment cards to each.

- Discussed more enrollment ideas. Janet said Pub is having a Derby Stick race at 5 on Sat. Tom will see about attending.

- Tom visited 4H Extension office and gave Molly Jordan info and cards. She is very enthusiastic and will share with daycare and schools.

- Tom visited Reynolds Pharmacy, Brooksville Pharmacy....both will hand out cards to parents. Bulletin boards of Court House, Bank, Donnas, Post Office, Library, Snappy Tomatoes and Dollar General.

Art in the Garden

- Sign up sheet passed around

- Supply sheet reviewed but decided it's so weather dependent, we will wait until next mtg or even have a meeting Monday before the event.

- raising burger price from $4 to 5 and double burger from $6 to 7.

- Can have a DPIL table manned by someone from school. Lisa McCane would be perfect but if she can't, maybe a student for community hours.

- Plan to buy meat mixed from IGA as we did last year.

- Need to locate patty molds and verify scale works beforehand.

Old Business

- Main St Clock bulb. Gary will get tall ladder from church and we'll replace bulb. (StClair back to Florida)

- School clocks need a spotlight. Tom and Tay need to do it soon!

New Business

- $35 on bucket and home made vinegar based weed killer for Rolland to apply to Rotary Park walk.

- Flag missing. Janet can get us one.

- Tom picked up scholarships. No volunteers to review and select winners. Tom will select. May 12th Tom will present at school awards night.

Heritage Days

- A townsperson suggested we look into getting Aunt Annies Pretzel machine, which could add some fun.

- Overall discussion of the event and how little we know of the details. Allison runs pretty much by herself.

- What do we charge for a spot? Complaint that we charge too much.

- More or less vendors than previous years? Is it dying?

- Liz Dykes relayed to me that MPH can sponsor Power Wheels Racing this year, since last year there wasn't a sponsor.

- Are we searching for vendors now?

- It's early, but should be planning now.

MTA by Gary, 2nd by Howard

Next Meeting May 16.

--------------------------------------------April 18, 2022 --------------------------------------------

In attendance: Tom Burke, Tay Kelsch, Eddie Hay, Janet Hunt, Al Miranda, JoAleen Miranda, Howard Niemier, Tara Boling

Guest/Speaker: Christian Schroll - Director of Bracken County Public Library

Janet supplied chicken dinner, which was delicious. Thanks Janet!

JoAleene volunteered to bring food for the next meeting.

Prior meeting minutes read and approved.

Christian Schroll, Director of Bracken County Public Library, presented our club with a $4000 checks for the DPIL! We were dumbfounded when he called 2 weeks ago and broke the news of this very substantial donation. A picture was taken with Christian presenting the check to Tom. With this we met our 2022 fundraising goal and have expanded coverage to all 600+ preschoolers in Bracken County!

Christian spoke about the Library's future plans including working with getting the Augusta Library internet and computers. The Library should be able to donate again next year in support of the DPIL program. The Library in June is having an ocean theme kick-off for the Summer reading program. Tara suggested that we be present for this and enroll kids on the spot. This is a great idea, since we have officially switched from Donation Mode to Enrollment Mode. Christian also took some tear-off enrollment flyers which he will hang up. Tom's 100 DPIL business cards bit the dust, after Howard pointed out that Rotary has 2 R's, not 1!!! . Tom will make more and get to Christian. We gave Christian a round of applause and thanked him profusely for his check, which caused us to meet our goal!

DPIL Status:

- 122 of 635 enrolled. Went from 90 to 115 fast, after the Facebook announcement, but now enrollment is only 1 every 4 days!! 500 kids still need to be enrolled!!!

- Article sent to Bracken County News of us making available to the whole County, which hopefully will help enrollment.

- John White is getting a list of churches in Bracken County for enrollment.

- Lisa McCane said the school's June Read-Athon money is dedicated to DPIL! Couple of hundred $$ expected. Very nice!

- 140 solicitation letters brought in $1700 - $170 for stamps/envelopes = $1530 net.

- $11,107 donations total which includes the Pancake Breakfast profits.

- RC Durr Grant request approved!!!!!

- Tara/Janet mentioned Bracken County 4H Extension , Molly Jordan, should be contacted for more enrollments. Tom will contact and as Tara mentioned, we need to be on-site for immediate enrollments.

Janet made an announcement of a new fence around the public pool to keep it safer. Also, there is a pool opening problem, since they can't find lifeguards or a pool manager. She said many job fairs are really hurting due to hardly no applicants!

Art in the Garden, June 4, discussed briefly where everyone agreed nothing needs to be done this early. Will discuss in next 2 meetings.

Next Meeting May 2.

--------------------------------------------April 4, 2022 --------------------------------------------

In attendance: Tom Burke, John White, Gary Frodge, Tay Kelsch, Eddie Hay, Janet Hunt, Dolly Plummer, Al Miranda

Gary brought home-made chicken & dumplings with carrot/celery sticks! Delicious!!!!!

Janet volunteered to bring food for the next meeting.

- Tom talked about his Maysville Rotary meeting. Biggest point was lunch began 1/2 hour before the meeting, which ran exactly from 12:00 to 1:00. Very well run.

- Discussed Janet's Tourism/Chamber of Commerce meeting. Great turnout by 39 attendees. Allison, Al/JoAleene, Janet and myself were there from Rotary. JAnet has an incredibly busy schedule and had a great interesting meeting!

DPIL

- 90 of 165 kids enrolled. This was given a round of applause. Hopefully word of mouth will get more to sign up. Tay mentioned that once we hit a milestone of 100 kids, have an article in the Bracken County News, which is a great idea!

- $4657 towards our $8000 goal, which includes the Pancake Breakfast profits of $1083.

- Eddie brought an article in where the State Senate has approved plans for paying for 1/2 the cost. House to vote next. Tom is confused since he see the online invoices are already getting credit for 1/2 the cost, which he assumed was the state 1/2. Good news though!!

- The Solicitation letter was passed out for critiquing. Most thought it looked good. John thought that the Bracken County News might run it. Tom will contact them about this.

- The 127 name Solicitation list was passed out. Hopefully after review the members can add a few more names. Just email or text updates to Tom.

- Tom was contacted by Christian Shroll - Bracken County Library Director. Very interested in supporting us but leery of using our standup and flyer, due to his limited lobby space. Janet mentioned we should post the DPIL on their community bulletin board.

- Gary mentioned a Butler Foundation for Northern Ky, that Tom will look into. The RC Durr grant we applied for, supposedly will be determined within 90 days of application.

4 more meetings before our next event of Art in the Garden, June 5, so we have plenty of time to prepare.

With time leftover, Tom mentioned he is impressed with his new phone/computer Password Manager ROBOFORM. Tracks all passwords, synchs them between phone and computer and you just need one Master password to open it up. One-click on the individual program icon and away it goes, to open it up. Sale when I bought it for $17 for the year. Reduces chance of getting hacked since each program password is a jumble of characters and unlike before, where I reused the heck out of one password, which is a big NO-NO.

No new business.

MTA by John, 2nd by Gary.

Next Meeting April 18.

--------------------------------------------March 21, 2022 --------------------------------------------

In attendance: Tom Burke, John White, Gary Frodge, James Hancock, Tay Kelsch, Howard Niemeier, Eddie Hay, Allsion Parker

Guests: Earl Bush, Shelley Funke Frommeyer

Gary brought home-made ham & bean soup along with ham sandwiches! We all were so happy to get away from pizza and it was delicious! Great job Gary, you can bring the meal for the next meeting too! LOL

Shelley Funke Frommeyer was our guest speaker. She is running for State Senate. She has a very impressive resume and a solid family history. It was a very impressive discussion. Yard sign for anyone interested.

Announcements:

- Tom relayed Janet Hunt's announcement of March 31, 5:30 PM Tourism and Chamber of Commerce upcoming meeting. Tom will be attending representing Rotary and asked for company. No takers.

- Tom announced he is attending the Maysville Rotary meeting tomorrow at 11:30, after being invited by the President, Rod Baker. Rod attended our Pancake Breakfast and generously contributed $60 towards the DPIL fundraiser. Tom asked for company but no takers.

Pancake Breakfast Recap

- all went very smooth with plenty of help

- customer lines always short and food served quickly

- ran out of pancake mix twice, bacon, sausage and syrup

- discussed if we should reduce meat next year to bacon or sausage but after discussion, we agreed to keep it both.

- Tay made a motion to give juniors $300, Gary seconded. Motion passed. Last year we gave $225, but previous years we have given as much as $300.

- John gave a financial report $2199 gross income, 876 expenses, 300 juniors = net profit of $1083.

- DPIL table raised $1473, which was more than expected.

DPIL

- $3424 raised so far towards our $8000 goal. $1473 at Pancake Breakfast. $200 from Marilyn Lustik book club.

- 90 kids of 165 enrolled.

- Tom applied for a Berry Global online grant. $4000.

- Tom applied for an RC Durr online grant. $4280/yr x 5 years = $21,400.

Tay mentioned Civil War Reenactment will have our trailer moved further away from cannons. Worry that our fire is too close to the powder.......kaboom!

Meeting ended at 7:05.

--------------------------------------------Feb 21, 2022 --------------------------------------------

In attendance: Tom Burke, Janet Hunt, John White, Al Miranda, Gary Frodge, James Hancock, Tay Kelsch, Howard Niemeier

Discussed possibly eliminating the meals, especially since they're typically boring pizza or chicken, which would reduce the dues from $30 to 15-20. Overall most people thought we should continue the meals but rotate each week who will be responsible for it. No volunteers for a dedicated person so Gary volunteered to bring the meal for the next meeting, March 21.

The Financial Summary that Tom did was discussed, Had a great year where our Rotary account increased by $6K and the Foundation increased by $2. Tom suggested we should try to give more since we have a very good amount saved that protects us from any emergency. There was talk of possibly reducing the amount given to the Junior Class for a couple of events, but with many of the members not contributing, we really need the Juniors help.

Tom mentioned he is going to pass on PETS training in Chattanooga due to Covid, him having 2 prior ZOOM PETS years of training and mostly because it will save the club around $800.

Pancake Breakfast

- passed out Supply spreadsheet, updated from last meeting. All looks good. Allsion and Jackie both have a lot assigned to them!

- passed around Shift Sign Up sheet again.

- James mentioned if we want to put a flyer in car windows, Thursday and Friday day and night shift will get all 4 shifts of employees.

- James needs tickets, so Tom will print and drop off to Jo Ann at Berry.

- John was able to get Marilyn Lustic to help at the Dolly table. We need a Rotary member to work with her. Hopefully Jenn can.

- Tom brought the Goal Thermometer.

Janet suggested we get pictures of the thermometer and put it on Facebook/paper. Janet took a picture.

Discussed possible foundations to talk to for DPIL donation. John mentioned Hayswood and the Wayling foundations. Tom mentioned that Craig Hester, Brooksville Mayor, is working on a list of names for us to send a solicitation letter to.

Easter Egg Hunt discussed. Janet will add to her announcement if we're still having. Since Dolly is back and it was her event, we thought it would be great to have it scheduled this year. Tom will contact Dolly and make sure she's OK with it.

MTA by John, 2nd by Gary.

See you on Pancake Breakfast Day!!!!!!!!

--------------------------------------------Feb 14, 2022 --------------------------------------------

In attendance: Tom Burke, Jenn Free, Dolly Plummer, Janet Hunt, John White, Al Miranda, Allison Parker, Eddie Hay

John's Birthday last week such that we surprised him with a cake and also gave him a plaque of "Appreciation for his 32 years as a Rotarian with the last 20 of being our Treasurer!" Thank you John for all your service and especially for the big job of being Treasurer, year after year!

John gave us the 2021 Financial Report.

End result was we gave roughly $5000 to the community and ended up growing our checking account by another $5000. John gave us a very detailed breakdown of all checks written and money received.

Tom stated that he believes we should look into giving more back to the community, since we have a very hefty savings that will cover emergencies.

Tom plans to take John's report and determine a rough net profit of each event.

The bulk of the hefty Rotary Club savings account is from running Heritage Days events, for all these years, not the food sales at Heritage Days.

Tom discussed his 4 hours of Rotary Zoom Leadership Institute training last Saturday. One takeaway was that more effort should be placed on orienting new members and seeing what their needs/expectations are. Also, ensure new members become involved in a project or responsibility, early on.

Pancake Breakfast Event

- passed out Supply spreadsheet, updated from last meeting

- still work remaining, but looks like it's under control.

- Gary ordered the Kearns long-lead meats.

- meeting next week to finalize

- passed around Shift Sign Up sheet

DPIL

- Discussion on when we are expanding to all Bracken County. Tom stated 70% signup, which is a realistic goal, of Bracken County will be $6000/year. 100% signup is $8200. Once we reach $8000 of donations, we will open it up to Bracken County.

- We have 82 enrolled, which is 50% of the 165 total kids and they are coming in now every 3-5 days ....pretty slow. $500 total donations, besides school donation of 200 and 2000 TCEnergy grant.

- Goal Thermometer for $29 and a $10 credit card reader ordered for Pancake Breakfast DPIL table.

- Tom & Dolly are working on a letter to solicit donations to 20-30 people in Augusta and hopefully the same in Brooksville. Christy Crouse from DPIL has supplied some letter samples.

That's All Folks!

--------------------------------------------Feb 7, 2022 --------------------------------------------

In attendance: Tom Burke, Gary Frodge, Jenn Free, Dolly Plummer, Howard Niemeier, Janet Hunt

Prior meeting minutes read and accepted w/o any changes.

Meeting held at Art Guild. Tom talked with Jamie Edwards, new owner of Parkview Inn. They plan to open April 1 and most likely will allow us to meet there again. She is going to call me in March for a face to face visit first.

Secretary position tabled, until Joel attends.

New bulb for Main Street Clock purchased for $13.77. Tom will get with Tay to install one of these nicer days.

Tom discussed his 4 hours of Rotary Zoom Leadership Institute training last Saturday. Basically a review of the ethics behind Rotary summed up in the 4-way test and then an overview of the foundation and its importance. 4 more hours next Saturday and I'm done!

DPIL

- 76 enrolled, 46% of 165, and $500 donated. Enrollments came in fast for 3 days after launch but now are 1 every 3-5 days. Last donation was 7 days ago. Momentum gone, it's stalled

- Tom will contact Lisa McCane to see if she can target any new kids

- Janet suggested reposting facebook flyers every month and including a picture of local kids enjoying their new books. Dolly contacted someone and she will send us pictures!

- Jackie needs to add our website www.augustarotaryky.com to Rotary Facebook.

- Tom asked for volunteers for a DPIL committee, who can especially address fundraising. Dolly volunteered. Could use 1 or 2 more on this committee.

- Tom stated we are getting charged roughly $1.30/book maile not the $1.05 as we thought, after reviewing last 2 invoices. In the ballpark, so it's OK.

- Take a look at our STATS page on website, https://www.augustarotaryky.com/library-stats, Shows details of enrollments and donations.

-Tom was contacted by Ledger a few weeks ago and they did a great "Imagine That" article on DPIL.

- Tom thinks we need a funding goal like: Reach $8000 in donations by July, such that we can expand to all of Bracken County.

- New website is an easy way to Enroll or Donate. Flyers updated to show only Rotary website link for enrollment/Donations.

- MAJOR DONORS of Platinum/Gold/Silver discussed where in this county maybe the levels should be $500/300/200. Needs DPIL committee to iron out.

Pancake Breakfast

- School Equipment Usage Request form was submitted.

- School said Dining In is OK and masks can be removed, once seated to eat. We discussed dining in and all agreed it will work and our DPIL will get more attention.

- Tom will contact Tony Ruff to get Juniors help.

- Passed around Rogers "Round up for Reading" cards. Donating $4 to DPIL. Too pushy and $4 is a lot! Idea dropped but thanks Roger!

- Discussed raising the price of $5 meals. Gary made a motion to raise the $5 adult meal from $5 to 6. Second by Dolly. Motion passed unanimously. Child price remains at $3.

- Shift sign up passed around but will need more members signing up next meeting.

- Supply sheets passed out and reviewed. Gary will take over Jays job of contacting Kearns. Gary will do this week, since everything takes longer these days. Gary is going to duplicate last year's Kearns order for meat.

- Tay can hopefully do a Bracken County Press Release as he did Feb 18 last year.

- Jackie can hopefully do a Bracken County ad like last year Feb19, Feb 26, MArch 4 3cx5".

- Tom can create new tickets with our new price and also store window flyers.

- DPIL talk, where we ended up with a donation table with Dolly books, etc. Jenn knows of someone and can bring in the actual books. We will also have a goal donation thermometer and other info. Be nice to snag a politician who wants to spend big!

- Will focus on the supply list at the next meeting!!!!!!!!

New Business

- Howard questioned if Bracken Creek is part of Augusta because they really had some homes lit up big-time with Christmas lights and should have won our Christmas Decorations contest. We agreed that it's part of the city and got missed.

- Tom raised the dreaded HOW DO WE GET MORE MEMBERS? Everyone laughed and said I think we're at record # now. Tractor Supply owner or Jim Wilson are good candidates.

New Rotary website

-Tom asked for feedback/improvements on the new website. Noone has looked at it very hard yet.

- Tom described OUR CAUSES page, https://www.augustarotaryky.com/our-causes, and wondered if the $$ allocation is too detailed for the public? Howard and others thought, just show the total $$ given and to whom, not the individual $$. We agreed to change.

- Purpose is to increase DPIL enrollment/funding, increase public awareness of our club and allow us to capture information and get organized.

- WIX website and builder costs $396 for 3 years. 3 years was purchased due to 1/2 price at initial purchase only.

- Tom is webmaster so dump on him! Make him work! Get those fonts, colors, pictures just the way you want!!! He is saying BRING IT ON! Bury him! HAha...just joking a little.

MTA by Gary, Second by Howard

--------------------------------------------Jan 17, 2022 --------------------------------------------

In attendance: Tom Burke, John White, Gary Frodge, Tara Boling, Allison Parker, Joel Linville, Tay Kelsch

Prior meeting minutes read and accepted w/o any changes.

Tom bragged that Dina won big at the Flushing Spaniel Dog Show in Knoxville. Tom did another brag on the members attending tonight, that they are tough and dedicated Rotarians to venture out in these snowy cold conditions.

Tom read the 2021 Year in Review writeup. Pretty amazing what this club accomplished, especially considering our size!

DPIL discussion.

- Tara played Allsion's Launch video for everyone. We gave Allison a round of applause for her great work. Allsion has posted on Facebook for sharing. Everyone please SHARE! Lisa McCane will push-out on her extensive social media also.

- Tom stated that he announced the program at Bracken County Fiscal court last week and will do the same for Augusta City Council this week.

- Launch article will appear in this week's Bracken County News.

- Flyers put in IGA, Gas Station and Bradfords.

- 41 of the 165 kids signed up.

- Discussed fundraising. Tom is pushing for a time to brainstorm fundraising ideas, such that we can expand beyond 41002 in a reasonable time. Much discussion about let's just see what happens. Tom suggested possibly deticating profits from Pancake Breakfast to DPIL, since we've committed to matching the $1500 grant anyways. Somehow get some fundraising publicity for DPIL at Pancake Breakfast event

- Joel volunteered to hang our tearoff flyer at the apartment bulletin boards. Joel also will discuss with Under the Son Daycare, when he drops his child off. Tom will join Joel at the Daycare.

- Flyers passed around the room and attached to this document.

Pancake breakfast discussed. Tom will submit a request to the school for use of the lunchroom/kitchen.

Joel brought up that the Secretary role for him is tough because he's very busy running a business and family. Will table until next meeting where hopefully there are more attendees.

Discussed Tays email reminder that the Exempt Financial Report needs submitting. John said he will get with Tay on this.

Tom received Art in the Garden Vendor Application, which he filled out and submitted.

John stated he mailed the $500 to the Rotary fund for Tornado Relief.

MTA by John, second by Gary.

--------------------------------------------Jan 3, 2022 --------------------------------------------

In attendance: Tom Burke, John White, Gary Frodge, Al Miranda, JoAleene Miranda, Tara Boling, Eddie Hay

Guest: Lisa McCane - AIS Superintendent

Discussed prior meeting minutes. None written down, but pretty much all about the upcoming Christmas Parade.

Tara stated that Ashley Sharp, secondary Berry Global Corporate member, is transferring to another location. Tara will be looking for a replacement.

We thank Ashley for her help with our grilling events last year and wish her future success.

Discussed the Christmas Parade and all said it went extremely well, even the weather cooperated. Huge Success!

Tom passed around Bracken County News articles and pictures of the parade and of the House Decorating Contest.

Year in Review writeup was mentioned but not discussed, to allow more time for DPIL discussion during Lisa McCanes visit.

The request for donation to Rotary District 6710 Relief Fund for the Mayfield Ky tornado was discussed. Gary made a motion to donate $500 and seconded by Al. Motion passed.

DPIL discussion:

- 39 of 165 kids in Zip 41002 already signed up.

- passed around the black/white flyer, which was purchased from DPIL, that includes Rotary logo and our pertinent info for signup. Can hand these out and include them in Bracken County News article.

- discussed color trifold flyer we can purchase from DPIL, which has room to list paying sponsors. Election time might be good to get a few candidates' names as sponsors.

- Lisa explained she can push signup and whatever we need through her extensive social media

- decided Rotary will create an article for the Bracken County News, but not in the Ledger since it covers so many more counties.

- decided we should do a "Launch" at the AIS Library. Signup drive and make the community aware of funding needs.

- we can do a Live Facebook video of kids and parents talking about the benefits. This can then be shared on Facebook.

- Invite Bracken County News reporter

- include costs of doing 165 kids and costs of expanding to all 635 kids of all Bracken County in the future

- need someone from Rotary that is charismatic, like Allison, to lead video.

- Tom will call another DPIL meeting to plan details

MTA by Gary, Seconded by John.

--------------------------------------------Nov 15, 2021 --------------------------------------------

In attendance; Tom Burke, John White, Gary Frodge, Jackie McMurrin, Al Miranda, Dolly Plummer, Tara Boling, Tay Kelsch, Allison Parker, Jenn Free, Janet Hunt, Eddie Hay, Joel Linville

Prior meeting minutes read. Error pointed out that the club donated $200, not $100, to the Shop with a Cop fund. Minutes will be corrected.

John stated that he did mail the checks, as agreed upon in the last meeting: $200 to Shop with a Cop, $250 to Rotary Polio Foundation and $500 to the Police Salute Program.

Jenn made an announcement that she is running for Bracken County Clerk, as seen on the front page of the Bracken County News. We wished her luck and hope she gets it.

Tom mentioned, as President, he was emailed a reminder to have the IRS Annual Information Return filed by Nov 15. Tay explained that our club follows the calendar year and they're due in April. We also briefly discussed that the Club is a 501C4 and is exempt from sales tax and federal tax, whereby the Foundation is a 501C3 which makes donations to it tax deductible and eligible for nonprofit mailing rates, as we need for the Dolly Parton Imagination Library.

DPIL was discussed.

- Roger was correct that the State of Kentucky is now picking up 50% of the cost. Our cost is now reduced to $12.60/child annually!

- All DPIL forms are completed and we just received USPS nonprofit mailing rates, so we are ready for signups.

- Tay was successful with the TCEnergy grant request for $2000 towards this project!

- Lisa McCane, School Superintendent, was contacted by the state for participation in this program and as she put it, we are already ahead of the game. Lisa had discussions of possibly expanding this to all of Bracken County.

- Tom will be coordinating a meeting this week, probably Zoom since the school library is not quite ready.

White Christmas Parade on Dec 11

- Jackie was happy to report plenty of float entries. 33 already!

- Jackie and Allison are working on the Grand Marshall and are confident it will work out.

- Jackie brought up having a Petting Zoo and a live nativity scene for $250. Tay made a motion, 2nd by Gary to approve this. Motion passed.

- Tay will be informing the railroad of our event where they will at least slow down when passing through.

- Jay may not be pulling the trailer this year. If he doesn't Allison has a backup person.

- Joel will purchase (100) coloring books to be given to the first 100 kids. Cost of around $100.

- Jackie mentioned that there will be a public dance that night, at the VFW Hall, for $25/couple and a prize for the ugliest sweater.

- Tom believes Roger gave him the Santa Claus suit and will give it to Jackie, for Jolly St Philip on that night.

- Tom is wimping out and will miss the event and the work, due to adog show and vacation! Gone all of December.

- Discussion of handing out Dolly Parton signup flyer, but got nixed due to "not applicable to most people".

- Discussion of throwing candy from the trailer, as done previously, but not during the last event. Decided other floats already throw plenty and it just makes a mess. Won't do.

- All looking Good!

Allison gave John $500 for the sale of Heritage Days leftover raw burgers! John made an amusing motion to not grill anymore and just have Allison sell it raw. Laughable, but we gave Allsion a round of applause for solving a BIG problem where she saved the day!

Jackie brought up prizes for the best floats. Tay made a motion to do as the last event of $175 for 1st place and $50 for 2nd place. 2nd by Gary. Motion passed.

Jackie also brought up prizes for best Christmas decorated house in Augusta. Tay made a motion to do as the last event of $100 for 1st place , $50 for 2nd place and $25 for third place. 2nd by Gary. Motion passed

Tom brought up that Joel has agreed to take Rogers vacant place as club Secretary. Tay made a motion that Joel become Secretary, 2nd by John. Motion quickly passed, before Joel had time to think about it. LOL

John brought up that Jays grill needs to be moved before he sells the place. Tom will speak with Jay and Jim Wilson, who will still be working there, to see if we can get the new owners permission to just leave it as is.

MTA by John, Seconded by Gary.

Nov 1, 2021 Live -------------------Tom-----------------------

In attendance; Tom Burke, John White, Roger McManus, Gary Frodge, Jackie McMurrin, Al Miranda, JoAleene Miranda, Howard Nemier, Dolly Plummer, Tara Boling.

First meeting at Berry Executive Conference room. This is a first class location to have our meetings, which includes a kitchen for food preparation. Once we sat down in the socially distanced conference room, we could remove our masks. Tara and Ashley were thanked for the generous offer to use the room until March, when the Parkview is reopened.

Membership was discussed where Carmen and Diego Estrada have terminated. Charlie Blackmar is an official new member. Discussion of the new Augusta policeman, Ryan Hill, being interested. Dolly Plummer was welcomed back into the club again. Roger's last meeting, since he's moving this week.

With Roger leaving, we need a Secretary. No volunteers. Duties pretty much are to create and distribute meeting minutes and sign documentation with other officers.

Roger has done all the work on the Rotary Website. Roger voulanteerd to host our website on his server for free, which eliminates the $120 annual Bluehost hosting cost we are currently paying. He will continue paying his India resources $10/hour for any changes/updates we want. Everyone thought that was a deal and just do it. There will be an initial charge to move the files to his server though.

Roger paid a brag dollar for Howard to tell us his pit bull attack story. Howard is a brave man and lucky he didn't have more injuries!

After Howards story of being attacked, Tom stated he sent a $1.69 Get Well card to Howard from the club. Howard appreciated it but club members stated "Did we have to tell him how little we spent?" LOL. Also Tom purchased another (1) New Member Packets for $92.36. Only (1) left of previous order.

Tom brought up that Oct 24 was World Polio day and made a motion to donate $250, which is one of the clubs goals that was set at the beginning of this year. Seconded by Roger and passed unanimously.

John made a motion to give $200 to Shop With A Cop, as we typically do. Seconded by Gary and passed unanimously.

Roger made a motion to give $500 to the police Salute Program, as we typically do. This program used to be called DARE. Seconded by Gary and passed unanimously.

John brought up that dues are getting behind. Please see him to get caught up. Tom mentioned he is writing a check for $270 to catch up and pay through December.

Tom gave an update on the Dolly Parton Imagination Library, DPIL, project.

- Zoom call which included Lisa McCane, School Superintendent went very well.

- Tom completed all signup forms, but is still working with the Post Office for nonprofit mailing rates. Hopefully, the last document needed was sent 2 days ago.

- Lisa McCane has offered the school library as a meeting place for the first face to face meeting on this. Meeting during school hours works best for Lisa. Sometime after Nov 15.

- Roger updated us with an article that just announced all Kentucky School kids can now sign up for this program. www.google.com/url?sa=t&source=web&rct=j&url=https://imaginationlibrary.com/kentucky/&ved=2ahUKEwjZ2PfinfjzAhXTWc0KHaNjBbcQFnoECAsQAQ&usg=AOvVaw0u9dO7_R31FxVKcQuny1bU

Tom will discuss with DPIL, to see how this impacts us.

- JoAleene and Tara volunteered to be involved in this project, although they both are working during the day, so meetings at this time will not work for them.

Tom brought up the previous idea of making a donation to the Echo Hall Rebuild fund, since we did use it's electricity and parked the trailer on their property for a while, while we kept the burgers frozen. There was a good discussion, but no one thought the small electricity cost was worthy of a donation to another fund raising organization. Topic dropped.

White Christmas Parade, which is Dec 11, was discussed.

Jackie gave an overview and said it's all moving as planned. Still getting float signups and reaching out to nearby towns, including Ripley.

Rachel will be singing White Christmas song.

Howard will lead the parade as he always does.

Hopefully Tay is coordinating the parade with the Railroad, as he always does.

Jcckie volunteered her husband Phillip, for Santa Claus, if needed!

Roger donated (2) "From Here to Hereafter" end of life organizers to club members. Very nice binders of important documents. Nice!! (20) previously given to Allsison for her funeral home clients.

Tom recognized Roger for his 7 years with this club, serving as President and Secretary and even more importantly as "spider monkey" for most of our last grilling events!

A round of applause was given to Roger and we expect to see him at the next Art in the Garden event!

MTA by John, Seconded by Howard.

Oct 11, 2021 At Blackmars house. ------------------- No minutes -----------------------

--------------------------------------------Oct 4, 2021 --------------------------------------------

In attendance; Tom Burke, John White, Carmen Estrada, Roger McManus, Gary Frodge, Joel Linville, Jenn Free, Jackie McMurrin

Guest; John Hutchings

EXTRA SPECIAL ROTARY MEETING ON OCTOBER 18

Augusta Police Chief Charlie Blackmar was invited to be our guest speaker for this meeting. He not only accepted but invited the Augusta Rotary Club to be his guest for dinner at his home. It will be a deck party with “Beer Can Chicken” and Charlie’s Special Chili. Attended open bar. Please acknowledge Chief Charlie’s graciousness by attending. Please also RSVP to Tom either YES or NO by October 15 so our host may properly prepare. Charlie has a fascinating background. Do not miss this meeting!

LOCATION: 3080 Western Hills Road, Foster, KY

Four houses up from the Park and Ride on the right.

The Augusta Rotary club welcomed Jenn Free as a new member and gave her the Rotary New Member Packet and the Augusta Club Overview document. Jenn spoke about herself briefly, where she has two children, lives in Brooksville and works as a County Clerk in Newport. This is Jenn’s first meeting but since she has helped us grill at the last two events, most people know her already. We welcome Jenn as a new Rotarian!

Joel Linville is another new member who was acknowledged as actively stepping up as an enthusiastic new member. Joel is a “natural” grill master and helped both days at our recent event.

Former District Governor, John Hutchings spoke about the importance of the Foundation fund raising event a few months ago and praised the Augusta Club on it's contribution. We were the second highest per capita giving club, of the 36 clubs in the district! John was here tonight to present 3 members a Paul Harris Fellow achievement recognition. Tom received his, but Tay and Allsion were not present to receive theirs. Jay also hit this milestone during this fundraiser where he has received his Paul Harris Fellow certificate and a PH pin.

John gave one recent example of the Foundatio