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Meeting Minutes - Rotary

--------------------------------------------November 21, 2022 ----------------------------------------------------Attending: Tom, Ed, John, Noah, Wick, Robin, Allison


Noah will run the next meeting in lieu of Tom and Robin.

Lee Ann Taylor rescheduled her Tobacco Cessation presentation to Jan 23 meeting.


Old Business

White Xmas Parade. December 10

Allison has 6-8 committed floats. This is a normal # at this time. Some may be waiting on the weather forecast.

Community Center confirmed. Moore Parker is hosting the Clooney center for refreshments before the parade.

CSX contacted, but no response. Expect a response the week before the event.

School parking lot confirmed.

School band confirmed.

Confirmed St. Augustine mass moved to 4:00 p.m. and advised no parking on 4th St.

Requested City to provide grandstand and power.

Advised City Police about parade route, street barricades and safety issues.

Parade issues:

Need to advise AVFD about Santa at the firehouse.

Who is pulling the Rotary trailer? Maybe Jim Wilson at Tractor supply.

Need volunteers to decorate trailer and caboose. Noah and Wick will help the Thurs before the 10th and will do it in Wick's backyard.

Who will be Santa? Allsion is looking around and possibly Tennessee from Brooksville is a candidate.

Tom will buy coloring books, candy etc for Santa to hand out.

Tay needs to check storage locker for:

- trailer xmas lights

- Santa suit. Phil did Santa for the last 2 years and bought his own suit, since ours was lost.

- Parade Banner

Tay will need help for the parade lineup.

Someone should help Allison emcee the parade if Jackie not available. Allison did it by herself last year, so it's OK.

Allison needs to contact the VFW Color Guard.

We confirmed that Wick and John Hutching will be parade judges.

Robin will be House decorations judge. Noah has a friend that would love to help Robin judge.

John made a motion for below expenditures. 2nd by Robin. Motion passed.

-$100 band, 400 stereo, 250 Petting Zoo

-Parade 1st, 2nd, 3rd place winners receive 100, 75, 50

-House Decoration 1st, 2nd, 3rd place winners receive 100, 50, 25


Main Street Clock

- clock off by 1 hour. Tay corrected.

- touch up paint needed on lettering. John discussed with Marilyn Lustic of the Art Guild who will look at it with other members. Noah is a member and said he'll investigate it also.


Tay changed the Rotary carillon music to a mixture of winter, holiday and patriotic songs.


(3) International mini-projects (Jeanne Clark email forwarded to everyone on this, 11-8-22)

- How much surplus money have we raised this year? How much can we afford to give?


Tom roughly calculated our net result this year. -3,628

Event 2021 2022

-----------------------------------------------------------------------------------

Pancake Breakfast 657 1083

Art in Garden 1656 1495

Riverfest 1377 1300

Heritage Days grilling 2749 1025

Heritage Days Event 4319 1469 (264 sponsors, 1655 vendor spaces, 300 car show, -750 toilets)

Civil War Weekend 1383 0

-----------------------------------------------------------

Total net income 12,141 6,372 (5,769 less than 2021)

Expenses 6,101 10,000 (4,000 more than 2021)

----------------------------------------------------------

Net for the entire year +6,040 - 3,628

Note: 4000 extra expense in 2022 was: 500 Tornado, 500 Flood, 1486 Banners, 396 website for 3 years, +800 meals, +350 Polio)


Considering we have a negative net income this year, we all decided not to pull money from previous years savings for this.

John made a motion to pass on funding these projects. Second by Ed. Motion passed.


New Business

Club goal, set in July, is to give the Rotary Polio fund $600. This will be tripled by the Gates Foundation match.

Robin made a motion to give $600. 2nd by Wick. Motion passed.


Next meeting is December 5.

Motion to adjourn by John, 2nd by Robin

--------------------------------------------November 7, 2022 -----------------------------------------------------

Attending: Tom, Tay, Al, Ed, Gary, John, Allison, Wick, Robin

Guests: Greg Cummings (former club member), John Hutchings (Maysville Rotary Club)


Minutes of the last meeting on Oct 17 were read by Tay. Motion to accept by Gary, 2 nd Allison. Approved


Happy birthday wishes were conveyed to Robin.


John Hutchins, Maysville Rotary Club and District Treasurer, spoke about the goodworks of the Rotary Foundation, especially a quick response to the Pikeville flood this year, and presented Paul Harris Fellow awards to Allison and Tay.


Tom announced 301 signups for DPIL. 20 signups were done at Trunk and Treat in Brooksville and a few others at Tom’s house during Trick or Treating.


Price of meeting dinner discussed. Motion by Robin to raise the per meal cost to $12, including tip. 2 nd by Tay. Motion approved.


Meeting schedule discussed. Motion by Allison to meet on the 2 nd and 4 th Mondays every month beginning in 2023. 2 nd by Gary. Motion approved.


A president-elect needs to be named for 2023-24. For the avoidance of doubt, motion by Tay to confirm Robin as president-elect. 2 nd by John. Motion approved

Motion by Allison for Tay as Secretary and John as Treasurer. 2 nd by Al. Motion approved.


Allison advised that 5 floats had signed up for the White Christmas Parade on Dec. 10. Motion by John to pay $400 to Steven Struck for WCP sound, 2 nd by Gary. Motion passed. Motion by Tay to pay $250 to R Farms for animal scene during WCP, 2 nd by Robin. Motion passed.


Ed noted that time on clock at Main & 2 nd needed to be EST. Tay will fix. Greg suggested that clock needed some touch-up paint. John will address painting needs with Augusta Art Guild.


Tom advised that there had been a complaint about carillon music. Tay explained that a single song cannot be deleted as 12-20 songs are in a set and the songs are played randomly. The song sets will be changed soon to play Christmas songs.


Ed noted that the “Welcome to Augusta” sign on the west end of town is missing. Mayor Mike Taylor said he had not known that Rotary had put up the sign, that it was rotten and had been taken down, but will be replaced with another sign by the City.


Tom described 3 international projects that the club might support. After some discussion, the matter was tabled.


Next meeting is November 21.

Motion to adjourn by Tay, 2 nd by Gary. Approved.

--------------------------------------------November 7, 2022 -----------------------------------------------------

Attending: Tom, Tay, Al, Ed, Gary, John, Allison, Wick, Robin

Guests: Greg Cummings (former club member), John Hutchings (Maysville Rotary Club)


Minutes of the last meeting on Oct 17 were read by Tay. Motion to accept by Gary, 2 nd Allison. Approved


Happy birthday wishes were conveyed to Robin.


John Hutchins, Maysville Rotary Club and District Treasurer, spoke about the goodworks of the Rotary Foundation, especially a quick response to the Pikeville flood this year, and presented Paul Harris Fellow awards to Allison and Tay.


Tom announced 301 signups for DPIL. 20 signups were done at Trunk and Treat in Brooksville and a few others at Tom’s house during Trick or Treating.


Price of meeting dinner discussed. Motion by Robin to raise the per meal cost to $12, including tip. 2 nd by Tay. Motion approved.


Meeting schedule discussed. Motion by Allison to meet on the 2 nd and 4 th Mondays every month beginning in 2023. 2 nd by Gary. Motion approved.


A president-elect needs to be named for 2023-24. For the avoidance of doubt, motion by Tay to confirm Robin as president-elect. 2 nd by John. Motion approved

Motion by Allison for Tay as Secretary and John as Treasurer. 2 nd by Al. Motion approved.


Allison advised that 5 floats had signed up for the White Christmas Parade on Dec. 10. Motion by John to pay $400 to Steven Struck for WCP sound, 2 nd by Gary. Motion passed. Motion by Tay to pay $250 to R Farms for animal scene during WCP, 2 nd by Robin. Motion passed.


Ed noted that time on clock at Main & 2 nd needed to be EST. Tay will fix. Greg suggested that clock needed some touch-up paint. John will address painting needs with Augusta Art Guild.


Tom advised that there had been a complaint about carillon music. Tay explained that a single song cannot be deleted as 12-20 songs are in a set and the songs are played randomly. The song sets will be changed soon to play Christmas songs.


Ed noted that the “Welcome to Augusta” sign on the west end of town is missing. Mayor Mike Taylor said he had not known that Rotary had put up the sign, that it was rotten and had been taken down, but will be replaced with another sign by the City.


Tom described 3 international projects that the club might support. After some discussion, the matter was tabled.


Next meeting is November 21.

Motion to adjourn by Tay, 2 nd by Gary. Approved.

--------------------------------------------October 17, 2022 ------------------------------------------------------

Attending: Tom, Ed, John, Noah, Tara, Wick


Old Business

Discussed the front page Bracken County News article Tay submitted on the School clock lights and Augusta Rotaries works in general. Great PR for our club! Great job Tay!


White Christmas Parade on Dec 10th. We're hoping Allison is doing what she always does, and has it on schedule. Tom will contact her to see if we can help. Tom will also call Tay to see if he has contacted CSX yet, to stop the train from running at parade time.


Polio Day of October 24. Tay will have a press release for Bracken County News describing the need and the tripling of the donations with the Gates Foundation 2:1 match. Tom brought up that members who donate $100/year for 5 years will be admitted to the Polio Plus Society.


Tom gave an update on DPIL .

- 285 enrolled. Only 1 enrollment last week.

- Tom submitted a $2500 TCEnergy online grant request. Last year we received a $2000 grant from them for this.

- An enrollment station was setup at Primary plus.


- Oct 22 Trunk or Treat event. Stephanie Hamilton will setup Dolly standup and try to enroll kids. Tara said she will contact Stephanie to see if she can help.

- Halloween Night. Tara suggested we can setup and enroll kids at her house on Fourth st. Tom said he will help. Tom will contact Samantha and see if something similar can be set up in Brooksville also.


New Business

- John had a letter from the Fraternal Order of Police, Maysville, for the "Shop with a Cop" program. John said for the last couple years we donated $200. John made a motion to donate $200, 2nd by Wick. Motion approved.


- Tom spoke with Pub owner where our $10/meal is pretty low, since it includes the waiter's tip. We decided to see what the new menus look like at the next meeting and continue the discussion. Noah is going to see if Bravos has any interest, even though they're closed on Mondays.


- Our 3rd Monday meeting of the month coincides with St. Vincent DePaul's, which is a conflict for Gary and Tay. We discussed possibly changing ours to the 2nd and 4th Mondays of the month, but want to have Gary/Tay input first. Will discuss it at the next meeting.


- Membership and how we can make the meetings more interesting was discussed. John mentioned that speakers were a staple of the meetings if you go back 15 years and that might be worth bringing back. Tara mentioned that possibly even a Berry plant tour could be investigated, which would be extremely interesting! Distillery speaker or tour. AISD school speaker. Allen Selby on graveyard 3 year project as a speaker. Noah will place DPIL cards on the bar at Bravos, when he's working, to promote Rotary and DPIL.


Next meeting is November 7.


Motion to adjourn by John, 2nd by Eddie. Approved.

---------------------------------------------October 3, 2022 -------------------------------------------------------

Attending: Tom, Tay, Al, Ed, Howard


Minutes of the last meeting on Sept 26 were read by Tay. Motion to accept by Ed, 2 nd Al. Approved


John White’s wife Juanita passed away on Thursday, Sept 29. Members offered their condolences and Tay will send a sympathy card on behalf of the Club.


Happy birthday wishes were conveyed to Jennifer and Ed.


Gary will be asked to take inventory of remaining water, soft drinks and hotdogs from Heritage Days. Anything remaining will be offered to members so that nothing is in storage for 8 months until the next event (Art in the Garden).


Tay made a motion to change carillon play times from 4:00 p.m. and 7:00 p.m to 5:00 p.m. and 8:00 p.m. 2 nd by Howard. Approved.


Tom reported that new School Clock lights have been installed by him and are lit at night. Tom sent a letter of appreciation to John Borches for his longstanding support for this project (and his patience). Tay will do a press release for the Bracken County News.



Tom reminded members about Polio Day on October 24 and a 2:1 match by the Gates Foundation for all new donations. Members who donate $100/year for 5 years will be admitted to the Polio Plus Society. Tay was assigned to do a press release ahead of October 24.


White Christmas Parade will be on Saturday, December 10. Tom encouraged members to help with planning and publicity for the event.


Tom reported that he had updated the members database on Rotary’s DACDB. Membership is at 20, which is as much as it has ever been. Discussion about getting new members involved in Club events and activities.


Next meeting is Oct 17.


Motion to adjourn by Tay, 2 nd by Howard. Approved.


--------------------------------------------September 26, 2022 --------------------------------------------

Attending: Tom, Tay, Allison, Noah, James, Al

Guests: District Governor Seema Sachdeva, PDG Rakesh Sachdeva and Ky Senate Candidate Shelley Fronk Frommeyer.


Minutes of the last meeting on Sept 12 were provided by Tay. Motion to accept by Al, 2 nd James. Approved


Rotary Burger sales for Augusta Civil War Days on Sept 24-25 were cancelled because of lack of volunteers. Unused soft drinks and hotdogs from Heritage Days will be used by Gary at a St. Vincent de Paul fundraiser on Sept. 25


DPIL Council met on Sept. 20. Tom provided meeting minutes and provided an update of new enrollment efforts. 61 new enrollments for a total of 277.


Next Rotary event is the White Christmas Parade on Saturday, December 10.


Tom introduced District Governor Seema Sachdeva and her husband from the Pikeville Club. She gave an update of the Pikeville Flooding relief efforts and thanked Augusta Rotary for its $500 donation and for its active community involvement. She spoke about the 2022-23 theme, Imagine Rotary, and urged the Augusta Club to support empowering women in Rotary by increasing female participation in the Club to 30%.


Seema’s husband, PDG Rakesh Sachdeva, spoke on behalf of the Rotary Foundation and the latest efforts to eradicate polio, including the wild polio virus and its variants.


Shelly Funke Frommeyer, Ky District 24 (Bracken, Pendleton and Campbell counties) Senate candidate, urged Club members to vote in the upcoming election in November. Shelley has been a frequent visitor to Augusta this year, including our Pancake Breakfast in March and Augusta Civil War Days last weekend.


Next meeting is Oct 3.

--------------------------------------------September 12, 2022 --------------------------------------------

Attending: Tom, John, Gary, Chris, Tay, Allison, Wick, Noah

Minutes of the last meeting on August 29 were read by Tay. Motion to accept by Gary, 2 nd Wick. Approved


John provided a financial report of burger sales during Heritage Days. Despite the rain during the weekend, all burgers were sold. Gross revenue of $2,694. Expenses of $1,169. Net proceeds of $1,525. Tay motioned to donate $500 to Junior Class. John 2 nd . Motion approved.


Allison summarized HD events and activities. 29 total vendors paid $1,515 for vendor spaces. 28 sponsors of more than 20 events and activities. All agreed that Heritage Days is a great community event and is also a profitable one for the Augusta Rotary Club to continue to sponsor.


Tom inquired about forming a Heritage Days Committee and what could be done to improve the festival. He advised that Robertson County Fire Department will provide their Dunking Booth next year at a cost of $100. [Note: next year is the 50 th Heritage Days festival.]


Staffing schedule for Battle of Augusta on September 24-25 was distributed. Tom will call members not attending tonight’s meeting to see if work slots can be filled. Gary and John reviewed inventory. Tay suggested making 80# of Rotary Burgers for the 2-day event.

Next meeting is September 26. Motion to adjourn by John, 2 nd by Noah. Approved.

--------------------------------------------August 29, 2022 --------------------------------------------

Augusta Rotary Club

Minutes of Meeting

August 29, 2022


Attending: Janet, Robin, John, Gary, Chris, Tay, Allison, Tom, Howard, Wick, Noah


Minutes of the last meeting on August 15 were reviewed and approved. Motion by Robin, 2 nd Gary. Approved


Tom said that 350 Heritage Days flyers had been provided to Maysville Rotary Club to include in Runner’s Packets at the Bridge-to-Bridge Run. Maybe some Run participants will visit Augusta after their run.


Discussion of Rotary Park tables, which will be moved by City to the City Park.


Tom said the 250 children were signed up for DPIL. He and Tara will attend a signup at Taylor

Elementary for pre-school children on Sept 1. Tara attended Rock the Block on 8-20-22 in the rain and got 2 signups. Tara also attended Taylor Elementary Open House on 8-24-22 and did 7 signups and 2 more by themselves.


Tom said that Bracken County Attorney Beth Moore had donated $250 to the

Augusta Rotary Foundation for DPIL.


Allison provided an overview of Heritage Days vendors, sponsors and activities. A draft Schedule of Events was provided to members. Tom reviewed Rotary Trailer staffing for Heritage Days, supplies and Jr. Class support.


Janet discussed Battle of Augusta on September 24-25. She confirmed that the vendor fee would be waived by the City if Rotary participated. Motion to participate by Tom, 2 nd by Gary. Approved.


Tom attended 1 hour Zoom training "5 Attributes of Successful and Agile Clubs. New Members top priority and to engage members.Tom and Robin attended 4 hour Zoom training "It's time to take Action".


Meetings in September will be on the 12 th and 26 th .


Motion to adjourn by Gar, 2 nd by Robin. Approved.

--------------------------------------------August 15, 2022 --------------------------------------------

Those attending: Robin, Janet, John, Chris, Tara, Allison, Wick, Jennifer, Al


Meeting started at 6:00 with the pledge. Al made a motion to approve the previous month minutes, Jennifer second it.

A little update was given on DPIL, Tara will be setting up a table at rock the block this

Saturday in Brooksville and Tay will be setting a table up for the Taylor Elementary open house on August 24 th .


John updated us that a $500 check was sent to Pikeville for flood relief.


Next there was discussion on the park. Janet asked Gretchen if the city would help with Rotary Park, John stated that he went to clean up some trees a few days ago but when he got there it was already. cleaned up. John did mention that there are roots by a picnic table behind the caboose that may pose a hazard for tripping. It was agreed upon to move the picnic table to Appelman Park where it away from the roots and in a spot where it will get more use.


The civil was weekend was briefly discussed. The $80 food charge would be waived and we would be the only food there, do we still want to setup for the event?


Next Heritage days was discussed. There are a few things to think about. First do we want 3 hour shifts for people to work? There are a lot of events that we still need sponsors for, Allison handed out a paper on that. The inflation station is for sure being sponsored by Berry but most other things are not confirmed as far as sponsoring goes yet. Allison mentioned she would like to do signs showing whosponsored each thing. Feedback on that? What things would we do without if we don’t get a sponsor? What things would rotary cover if not sponsored? There is a meeting August 29 th to finalize things for Heritage days but Allison asked for feedback on sponsor signs and things that will stay or go depending

on sponsorship. You can email Allison at allisonlanae@hotmail.com


No old business. No new business.

Allison made a motion to adjourn, John second it. Meeting adjourned at 7:00.

--------------------------------------------August 1, 2022 --------------------------------------------

Please advise any changes:


Augusta Rotary Club

Minutes of Meeting

August 1, 2022


Attending: Jamet, Robin, John, Gary, Chris, Tay and Allison


Minutes of the last meeting on June 13 were reviewed and approved. MTA Gary, 2nd Chris.


No Brags.


John said we netted about $1,800 during Riverfest counting extra burgers (about 80) sold by Allison.


Gary motion to donate $500 to Pikeville flood relief. 2nd by Tay. Motion passed.


Tay motion to donate $500 to Junior Class for support of Riverfest. 2nd by Gary. Motion passed.


Discussion of Rotary Park cleanup, particularly behind the Caboose. Members will visit and assess.


Tom and Roger attended a DPIL meeting. More community involvement in the DPIL program was recommended.


Allison provided an overview of Heritage Days developments. She is organizing the Opening Ceremony, sponsors, bands, vendors, displays, events and activities. City requested that the Club setup street barriers and post no-parking signs. Liability insurance arranged thru Rotary International and proof of insurance and a Waiver of Liability provided to Bourbon Acres LLC for use of their lot for inflatables.


Janet discussed Battle of Augusta on the last weekend of September and was asked if the vendor fee would be waived by the City. Decision deferred on whether to participate.


Motion to adjourn by John, seconded by Allison.


Next meeting is August 15.

--------------------------------------------July 11, 2022 --------------------------------------------

In attendance: Tom Burke, Gary Frodge, John White, Al Miranda, Robin Roseberry, Chris Robinson, Tay Kelsch, Wick Wach, Noah Loock, Jenn Free


Prior meeting minutes read. Motion to approve by Tay. 2nd by John. Motion passed.